Front Office Coordinator

Career Group Companies; New York (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Career Group Companies is seeking a polished Front Office Coordinator to join our internal team in New York. You will help create a welcoming, professional environment for recruiters, candidates, clients, and guests while keeping daily office operations organized and running smoothly.

You will welcome and direct visitors, answer calls, manage calendars, coordinate meetings, receive mail, and support internal teams on special projects.

Qualifications

• 1–3+ years experience in receptionist/front office/administrative/hospitality or customer service roles.
• Strong communication skills and professional presence.
• Proficient with Microsoft Office and ability to learn new office systems.

Responsibilities

• Greet and direct clients, candidates, visitors, and guests with warmth and professionalism.
• Answer and route calls, take messages, and direct inquiries to the right team.
• Manage conference room and common-area calendars; coordinate meeting setups.

Skills

Receptionist

Front Office

Administrative

Customer Service

Job description

Temp to Perm Front Office Coordinator, New York

Career Group Companies is seeking a polished, personable Front Office Coordinator to join our internal team. As an integral part of our office, you’ll help create a welcoming, professional environment for our recruiters, candidates, clients, and guests while keeping daily office operations organized and running smoothly. This is a great opportunity for someone who is organized, proactive, and enjoys being at the heart of a collaborative office environment.

What you’ll do:

• Welcome and direct clients, candidates, visitors, and guests with warmth and professionalism
• Answer and route incoming calls, taking accurate messages and directing inquiries to the appropriate team members
• Manage conference room and common-area calendars and coordinate meeting setups
• Receive, organize, and distribute incoming mail and packages
• Manage office supplies and inventory, placing orders and keeping shared spaces fully stocked
• Maintain a polished, organized, and welcoming reception area, kitchen, conference rooms, and common areas
• Coordinate building access for employees and visitors
• Assist with internal meetings, company events, and office initiatives
• Provide administrative support to internal teams and take on special projects as needed

Why you’re perfect for this:

• You have 1-3+ years of experience in a receptionist, front office, administrative, hospitality, or customer service role
• You have a polished, professional presence and genuinely enjoy working with people
• You’re an exceptional communicator with a warm and service-oriented approach
• You’re highly organized and can confidently prioritize multiple requests at once
• You’re proactive, resourceful, and comfortable finding solutions independently
• You have strong attention to detail and take pride in keeping an office running smoothly
• You’re proficient in Microsoft Office and comfortable learning new office systems and technology
• You’re a collaborative team player with a positive, can-do attitude