Front‑Office & Facilities Coordinator

Eden Recruitment Ltd; New York (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

Eden Recruitment Ltd in Manhattan is seeking a proactive Workplace & Facilities Coordinator to join a busy, professional office environment. Based at reception, you’ll ensure employees and visitors have a consistently positive experience while keeping the workplace running smoothly behind the scenes.

You’ll take ownership of day-to-day facilities, coordinate suppliers and contractors, and uphold health and safety standards.

Qualifications

• Experience in a busy office environment with front-of-house responsibilities.
• Hands-on facilities coordination including maintenance and repairs.
• Ability to manage suppliers and contractors effectively.
• Awareness of health and safety requirements within an office setting.

Responsibilities

• Provide a professional and welcoming front-of-house experience for employees and visitors.
• Ensure the office is consistently well presented, organised and running smoothly.
• Coordinate day-to-day facilities requirements, maintenance and repairs.
• Liaise with building management, suppliers and external contractors.
• Arrange and oversee contractor visits, ensuring actions are followed through to completion.
• Monitor supplier performance and address issues where agreed standards aren’t being met.
• Support workplace health and safety requirements, checks and documentation.
• Carry out regular workplace checks, proactively identifying maintenance or facilities issues.
• Manage office supplies, consumables and stock levels.
• Support meeting rooms and wider day-to-day office requirements.
• Maintain accurate facilities and workplace records.
• Support wider workplace projects and changing office requirements.

Skills

Front-of-house experience

Facilities coordination

Vendor management

Health and safety awareness

Strong communication

Job description

Eden Recruitment Ltd in Manhattan is seeking a proactive Workplace & Facilities Coordinator to join a busy, professional office environment. Based at reception, you’ll ensure employees and visitors have a consistently positive experience while keeping the workplace running smoothly behind the scenes.

You’ll take ownership of day-to-day facilities, coordinate suppliers and contractors, and uphold health and safety standards.