Facilities & Front Desk Coordinator — NYC On-Site

Cambridge Information Group Inc; New York (NY); On-site; USD 28,000 - 36,000; Full time

Job summary

Edconic NY is seeking a Facilities and Operations Assistant to manage front desk operations, visitor access, inventory, and event support at 570 Lexington Avenue. The role reports to the Facilities and Operations Manager and supports a rotating Graduate Assistant team across programs in New York City.

The ideal candidate will have 1–3 years in facilities/administrative roles, strong communication, and proficiency with MS Office and room booking tools.

Qualifications

• 1–3 years of experience in facilities, operations, administrative, reception, or workplace roles preferred.
• Higher education, cultural, luxury, or customer-facing environments a plus.
• Strong communication skills and customer-service orientation are essential.
• Proficient with Microsoft Office and facilities management tools; comfortable with AV basics.

Responsibilities

• Serve as the primary daytime front desk presence, greet visitors and staff, and provide information.
• Manage visitor registration, access control, ID issuance, and security coordination.
• Oversee inventory, supplies, pantry, and routine orders within budget guidelines.
• Coordinate room bookings, events, AV support, and post-event setup/breakdown.
• Support GA scheduling, onboarding, and day-to-day coordination for program spaces.

Skills

Communication skills

Customer service

Organization

Interpersonal skills

Problem solving

Tools

Microsoft Office

Prism

Room booking systems

Visitor management tools

Job description

Edconic NY is seeking a Facilities and Operations Assistant to manage front desk operations, visitor access, inventory, and event support at 570 Lexington Avenue. The role reports to the Facilities and Operations Manager and supports a rotating Graduate Assistant team across programs in New York City.

The ideal candidate will have 1–3 years in facilities/administrative roles, strong communication, and proficiency with MS Office and room booking tools.