Front Office Coordinator: Welcoming, Efficient & Impactful

The-Spine-; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) retirement plan

Generous PTO

Job summary

The Spine and Pain Center in Tulsa, OK is seeking a Front Office Coordinator to be the first point of contact for patients and visitors. You will manage the reception area, answer calls and emails, schedule appointments, and support daily office operations to ensure a smooth patient experience.

Ideal candidates have a high school diploma, at least 2 years in an administrative role, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience in front office/administrative roles is desirable.
• Strong communication and organizational abilities; confidentiality and discretion.

Responsibilities

• Greet and welcome visitors professionally; create a positive first impression.
• Manage calls, emails, and correspondence; route to appropriate departments.
• Coordinate and schedule appointments and conference room bookings.
• Maintain a clean, organized reception area with up-to-date materials.
• Prepare reports and documents; assist management as needed.
• Oversee office supplies and inventory; place orders as necessary.
• Support coordination of events and meetings, including catering logistics.
• Provide accurate information about services to clients and visitors.
• Collaborate with departments to ensure smooth office operations.

Skills

Organizational skills

Verbal and written communication

Attention to detail

MS Office proficiency

Education

High school diploma or equivalent

Associate degree preferred in business admin

Tools

Microsoft Office Suite

Job description

The Spine and Pain Center in Tulsa, OK is seeking a Front Office Coordinator to be the first point of contact for patients and visitors. You will manage the reception area, answer calls and emails, schedule appointments, and support daily office operations to ensure a smooth patient experience.

Ideal candidates have a high school diploma, at least 2 years in an administrative role, strong organizational and communication skills, and proficiency with Microsoft Office.