Front Office Coordinator

Paycom - ATS; Tulsa (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) retirement plan

Generous paid time off (PTO)

Job summary

The Spine and Pain Center in Tulsa, OK is seeking a Front Office Coordinator to serve as the first point of contact for clients and visitors, ensuring a welcoming, efficient front office and strong administrative support. You will greet guests, manage communications, handle scheduling, and assist in preparing documents to support patient care.

Ideal candidates have at least 2 years in front office roles, proficiency with Microsoft Office, and an ability to maintain confidentiality while

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Minimum of 2 years in a front office or administrative role.
• Experience in customer service or client-facing roles is desirable.
• Proficient with Microsoft Office Suite.

Responsibilities

• Greet and welcome visitors with a professional demeanor.
• Manage incoming calls, emails, and correspondence.
• Coordinate and schedule appointments and meetings.
• Maintain a clean, organized reception area and up-to-date materials.
• Assist in preparing reports, presentations, and documents.
• Manage office supplies and place orders as needed.
• Support coordination of events and catering.
• Provide accurate information about SPC LLC’s services to clients.
• Collaborate with departments to ensure smooth operations.
• Perform additional administrative duties as assigned.

Skills

Organization

Multitasking

Communication

Confidentiality

Interpersonal skills

Office equipment proficiency

Education

High school diploma or equivalent

Associate degree or higher (preferred)

Tools

Microsoft Office Suite

Job description

# Front Office CoordinatorTulsa, OK 74104## Description**Join Our Team. Build Your Career.**Since 2019, The Spine and Pain Center has been proudly serving Tulsa and surrounding communities with a commitment to providing excellent patient care and an exceptional patient experience.That commitment has fueled exciting growth across our organization. As we continue to expand our team and the communities we serve, we're looking for talented, motivated individuals who want to grow with us and be part of what we're building.At The Spine and Pain Center, we believe a job should be more than just a place to work—it should be an opportunity to grow, develop, make an impact, and build a meaningful career.**A Place to Grow**Whether you're beginning your career or bringing years of experience to our team, we want The Spine and Pain Center to be a place where you can learn, grow, take on new opportunities, and build a rewarding career.We value our team members and are proud to offer competitive compensation along with a great benefits package designed to support our employees and their families.Most importantly, you'll have the opportunity to be part of a growing organization where your work directly contributes to our mission of providing excellent care to the patients and communities we serve.Job Purpose: - The Front Office Coordinator at SPC LLC serves as the first point of contact for clients and visitors, ensuring a welcoming and efficient front office environment. This role is pivotal in managing the reception area, coordinating office activities, and providing administrative support to enhance overall office functionality and client satisfaction. Key Responsibilities: - Greet and welcome visitors with a professional and friendly demeanor, ensuring a positive first impression of SPC LLC. - Manage incoming calls, emails, and correspondence, directing them to the appropriate departments or personnel. - Coordinate and schedule appointments, meetings, and conference room bookings to optimize office efficiency. - Maintain a clean and organized reception area, ensuring all materials are up-to-date and readily available. - Assist in the preparation of reports, presentations, and other documents as needed by the management team. - Manage office supplies inventory, placing orders as necessary to ensure uninterrupted office operations. - Support the coordination of office events and meetings, including logistical arrangements and catering. - Handle inquiries and provide accurate information about SPC LLC’s services and offerings to clients and visitors. - Collaborate with other departments to ensure seamless communication and effective office operations. - Perform additional administrative duties as assigned to support the overall goals of SPC LLC.## QualificationsRequired Education: - High school diploma or equivalent required; associate degree or higher in business administration or a related field is preferred. Required Experience: - Minimum of 2 years of experience in a front office or administrative role. - Proven track record of managing office operations and coordinating administrative tasks efficiently. - Experience in customer service or client-facing roles is highly desirable. - Familiarity with office management software and tools, such as Microsoft Office Suite, is essential. Required Skills and Abilities: - Strong organizational skills with the ability to multitask and prioritize tasks effectively. - Excellent verbal and written communication skills, with a professional demeanor. - Ability to maintain a high level of confidentiality and handle sensitive information with discretion. - Strong interpersonal skills, with the ability to work collaboratively with team members and interact positively with clients and visitors. - Proficient in using office equipment such as printers, copiers, and multi-line phone systems. - Detail-oriented with a focus on accuracy and quality in all tasks. - Ability to adapt to changing priorities and work effectively in a fast-paced environment.**Benefits**At The Spine and Pain Center, we believe in taking care of the people who take care of our patients. We’re proud to offer a competitive benefits package designed to support our team members both personally and professionally.Benefits for eligible employees include:* Health insurance* Dental insurance* 401(k) retirement plan* Generous paid time off (PTO)Join a growing organization where you can build your career while making a difference for the patients and communities we serve.