Front Office Coordinator

The-Spine-; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) retirement plan

Generous PTO

Job summary

The Spine and Pain Center in Tulsa, OK is seeking a Front Office Coordinator to be the first point of contact for patients and visitors. You will manage the reception area, answer calls and emails, schedule appointments, and support daily office operations to ensure a smooth patient experience.

Ideal candidates have a high school diploma, at least 2 years in an administrative role, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience in front office/administrative roles is desirable.
• Strong communication and organizational abilities; confidentiality and discretion.

Responsibilities

• Greet and welcome visitors professionally; create a positive first impression.
• Manage calls, emails, and correspondence; route to appropriate departments.
• Coordinate and schedule appointments and conference room bookings.
• Maintain a clean, organized reception area with up-to-date materials.
• Prepare reports and documents; assist management as needed.
• Oversee office supplies and inventory; place orders as necessary.
• Support coordination of events and meetings, including catering logistics.
• Provide accurate information about services to clients and visitors.
• Collaborate with departments to ensure smooth office operations.

Skills

Organizational skills

Verbal and written communication

Attention to detail

MS Office proficiency

Education

High school diploma or equivalent

Associate degree preferred in business admin

Tools

Microsoft Office Suite

Job description

Join Our Team. Build Your Career.Since 2019, The Spine and Pain Center has been proudly serving Tulsa and surrounding communities with a commitment to providing excellent patient care and an exceptional patient experience.That commitment has fueled exciting growth across our organization. As we continue to expand our team and the communities we serve, we're looking for talented, motivated individuals who want to grow with us and be part of what we're building.At The Spine and Pain Center, we believe a job should be more than just a place to work—it should be an opportunity to grow, develop, make an impact, and build a meaningful career.A Place to GrowWhether you're beginning your career or bringing years of experience to our team, we want The Spine and Pain Center to be a place where you can learn, grow, take on new opportunities, and build a rewarding career.We value our team members and are proud to offer competitive compensation along with a great benefits package designed to support our employees and their families.Most importantly, you'll have the opportunity to be part of a growing organization where your work directly contributes to our mission of providing excellent care to the patients and communities we serve.Job Purpose:- The Front Office Coordinator at SPC LLC serves as the first point of contact for clients and visitors, ensuring a welcoming and efficient front office environment. This role is pivotal in managing the reception area, coordinating office activities, and providing administrative support to enhance overall office functionality and client satisfaction.Key Responsibilities:- Greet and welcome visitors with a professional and friendly demeanor, ensuring a positive first impression of SPC LLC.- Manage incoming calls, emails, and correspondence, directing them to the appropriate departments or personnel.- Coordinate and schedule appointments, meetings, and conference room bookings to optimize office efficiency.- Maintain a clean and organized reception area, ensuring all materials are up-to-date and readily available.- Assist in the preparation of reports, presentations, and other documents as needed by the management team.- Manage office supplies inventory, placing orders as necessary to ensure uninterrupted office operations.- Support the coordination of office events and meetings, including logistical arrangements and catering.- Handle inquiries and provide accurate information about SPC LLC’s services and offerings to clients and visitors.- Collaborate with other departments to ensure seamless communication and effective office operations.- Perform additional administrative duties as assigned to support the overall goals of SPC LLC.Required Education:- High school diploma or equivalent required; associate degree or higher in business administration or a related field is preferred.Required Experience:- Minimum of 2 years of experience in a front office or administrative role.- Proven track record of managing office operations and coordinating administrative tasks efficiently.- Experience in customer service or client-facing roles is highly desirable.- Familiarity with office management software and tools, such as Microsoft Office Suite, is essential.Required Skills and Abilities:- Strong organizational skills with the ability to multitask and prioritize tasks effectively.- Excellent verbal and written communication skills, with a professional demeanor.- Ability to maintain a high level of confidentiality and handle sensitive information with discretion.- Strong interpersonal skills, with the ability to work collaboratively with team members and interact positively with clients and visitors.- Proficient in using office equipment such as printers, copiers, and multi-line phone systems.- Detail-oriented with a focus on accuracy and quality in all tasks.- Ability to adapt to changing priorities and work effectively in a fast-paced environment.BenefitsAt The Spine and Pain Center, we believe in taking care of the people who take care of our patients. We’re proud to offer a competitive benefits package designed to support our team members both personally and professionally.Benefits for eligible employees include:Health insuranceDental insurance401(k) retirement planGenerous paid time off (PTO)Join a growing organization where you can build your career while making a difference for the patients and communities we serve.