Front Office Coordinator & Receptionist

Frost Brown Todd Llp; Columbus (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health care coverage

Life insurance

Short-term/Long-term disability

Paid parental leave

Wellbeing programs

Paid time off

401(k) with employer match

Job summary

FBT Gibbons LLP is seeking an Office Assistant/Receptionist to serve as a friendly and professional first point of contact for clients, visitors, and team members, while supporting the daily administrative needs of the office.

The ideal candidate is organized, professional, and enjoys working in a fast-paced, team-oriented environment, with responsibilities including answering calls, coordinating meeting logistics, food orders, and travel arrangements, and maintaining logs and schedules.

Qualifications

• High school diploma or equivalent.
• Minimum of 1 year of office experience; law firm experience preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information.

Responsibilities

• Answer phone calls and greet clients, vendors, and staff with courtesy and professionalism.
• Coordinate the use of conference rooms and visitor offices through scheduling software to ensure seamless meeting logistics.
• Coordinate food orders and oversee payment and setup for meetings and events.
• Track and notify building security of all visitors, ensuring security protocols are followed.
• Record and manage parking validation distribution for visitors and staff.
• Maintain the cleanliness and organization of conference rooms, reception desk, and surrounding areas to ensure a welcoming environment.
• Provide general administrative assistance as needed, such as copying, scanning, assembling files, making travel arrangements, submitting expense reimbursements, attorney time entry and other routine tasks.
• Maintain accurate parking validation and visitor logs.
• Assist office manager with the coordination and execution of larger office-wide events.

Skills

Communication skills

Organizational skills

Interpersonal skills

Attention to detail

Self-direction

Education

High school diploma

Tools

MS Word

MS Excel

Outlook

Job description

FBT Gibbons LLP is seeking an Office Assistant/Receptionist to serve as a friendly and professional first point of contact for clients, visitors, and team members, while supporting the daily administrative needs of the office.

The ideal candidate is organized, professional, and enjoys working in a fast-paced, team-oriented environment, with responsibilities including answering calls, coordinating meeting logistics, food orders, and travel arrangements, and maintaining logs and schedules.