Litigation Practice Assistant

FBT Gibbons; Denver (CO); On-site; USD 60,000 - 90,000; Full time

Job summary

FBT Gibbons LLP is seeking a highly organized Legal Practice Assistant to join the Assigned Team, supporting partners with administrative and legal tasks.

Responsibilities include drafting and filing documents, managing calendars, handling confidential information, and using CST workflow to track requests. The role requires 2+ years of legal experience, proficiency in Microsoft Office, and strong communication skills in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 2+ years of legal practice assistant experience required.
• Litigation experience preferred.
• Highly proficient in Microsoft Office software programs.
• Ability to learn and apply practice group and/or firm specific software programs, including the CST workflow application, at a proficient level.
• Ability to work independently and collaboratively within a team structure.
• Ability to carry out instructions furnished in written, oral or diagram form.
• Ability to cooperate, work and communicate effectively and professionally with Firm clients and Firm personnel at all levels on the telephone, by e-mail as well as in-person.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to work in a fast-paced environment and shift attention from one area of work to another quickly and effectively.
• Ability to handle confidential information.

Responsibilities

• Understand the specific needs and business of the practice areas.
• Manage the business intake process, run conflict searches, draft engagement letters, and open new files.
• Prepare, revise, and format legal documents and correspondence using various software applications. Proofread documents and correspondence for content, spelling, grammar, language usage, and punctuation.
• Prepare documents and applicable fees for electronic filings as needed, and according to instructions. E-file documents with federal and state courts and other agencies.
• Maintain and manage timekeeper calendars, including court docket deadlines, conferences, teleconferences, depositions, and other meetings as requested.
• Assist as needed with projects, overflow work, administrative work, and other duties to provide support and to help with the workloads of attorneys, peers, and other colleagues throughout the firm.
• Manage administrative tasks, including, but not limited to, processing and distributing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client billing statements.
• Use the CST workflow application to enter and to manage support requests, providing proactive communication with the attorney or other timekeeper from start to completion of the task.
• Regularly monitor the task queue upon completing assignments to identify and take on new tasks in a timely manner, minimizing delays in tasks completion and supporting consistent workflow.
• Evaluate task urgency and workload capacity to offer availability when appropriate, accepting assignments that align with current expertise while also participating in training opportunities to expand capabilities and support overall team efficiency.
• Assist the timekeepers and the team with projects, overflow work, administrative work, and other duties to provide support with a positive and collaborative approach to working with others.
• Serve as a resource to teammates while demonstrating the willingness to mentor and share knowledge.

Skills

Professional communication

Time management

Team collaboration

Attention to detail

Prioritization

Confidential information handling

Education

High school diploma or equivalent

Tools

Microsoft Office

CST workflow application

Job description

FBT Gibbons LLP is seeking a highly organized Legal Practice Assistant to join the Assigned Team, supporting partners with administrative and legal tasks.

Responsibilities include drafting and filing documents, managing calendars, handling confidential information, and using CST workflow to track requests. The role requires 2+ years of legal experience, proficiency in Microsoft Office, and strong communication skills in a fast-paced environment.