Front Office Coordinator — Admin, Travel & Scheduling Support

Hi-Vac Corporation; Marietta (OH); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Disability and Life insurance

401k plans

Paid Time Off

Job summary

Hi-Vac Corporation in Marietta, OH is seeking a Front Office Coordinator/Administrative Assistant to greet clients, handle clerical duties, manage calendars, and support executives. The role requires strong communication skills, attention to detail, and proficiency with Microsoft Office.

The position offers a full-time schedule with comprehensive benefits and opportunities for growth in a global manufacturing environment focused on durable cleaning equipment.

Qualifications

• High school diploma or GED required.
• Associate degree in office administration, management or related field preferred.
• 2+ years in office admin or hospitality management preferred.
• Computer literate and proficient using Microsoft Suite.
• Organized and detail oriented.
• Outstanding communicator both verbally and written.

Responsibilities

• Welcome clients and visitors to the office and assist them as needed.
• Perform clerical tasks (file papers, organize supplies, etc.).
• Take meeting notes and transcribe into email, document or spreadsheet form.
• Prepare and send faxes.
• Answer phones and route calls to appropriate persons.
• Take and deliver phone messages.
• Manage, sort, and dispense incoming mail and faxes.
• Prepare outgoing mail, faxes and packages.
• Maintain staff and company calendars to include meeting and conference rooms.
• Assist with setting appointments, meetings, and conference calls.
• Reserve conference spaces for meetings.
• Notify and remind all parties of upcoming events, lunches, meetings etc.
• Plan out of town travel arrangements for executives or training.
• Suggest changes to office task workflow to improve efficiency.
• Maintain an organized workspace at all times.
• Clean and tidy public office spaces such as vestibule, kitchen and conference room.
• Frequently check office supply stock; communicate with purchasing to reorder supplies when needed.
• If needed attend company meetings and take notes, keep minutes, etc.
• Report updates or pertinent issues to the department manager.
• Uphold and carry out company office policies and procedures.

Skills

Microsoft Office

Calendar & scheduling

Communication skills

Clerical tasks

Education

High school diploma or GED

Associate degree in office administration/related field

Job description

Hi-Vac Corporation in Marietta, OH is seeking a Front Office Coordinator/Administrative Assistant to greet clients, handle clerical duties, manage calendars, and support executives. The role requires strong communication skills, attention to detail, and proficiency with Microsoft Office.

The position offers a full-time schedule with comprehensive benefits and opportunities for growth in a global manufacturing environment focused on durable cleaning equipment.