Front Office & Attendance Lead | Enrollment & Family Liaison

One City Schools, Inc.; Monona (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid time off

Job summary

One City Schools, Inc. seeks a Senior Administrative Manager to ensure a secure, welcoming front office and efficient attendance and family communications. The role supports CAO, enrollment coordination, and volunteer management, with scheduled blocks and cross-campus collaboration.

Primary duties include front desk ops, attendance data entry (PowerSchool), visitor management, and sustaining daily office functions. Regular hours align with campus operations.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred
• Prior experience in front office, reception, or administrative support; school setting preferred
• Experience with attendance or student information systems (PowerSchool) preferred
• Demonstrated ability to maintain confidentiality and professionalism with sensitive information
• Strong organizational skills and the ability to manage competing priorities within defined time blocks
• Deep commitment to equity and student success
• Prior school front office or family engagement experience preferred
• Experience supporting enrollment coordination, volunteer programs, or executive-level administrative work

Responsibilities

• Front desk: welcoming, professional face of One City Schools; manage sign-in, badges, and entry
• Attendance tracking and PowerSchool updates; notify absences and support dismissal procedures
• Monitor visitor sign-in, ensure badge visibility and policy compliance
• Provide executive support to the CAO during scheduled blocks
• Support enrollment coordination and database tasks
• Coordinate volunteer scheduling with External Relations Manager
• Oversee front office supply ordering and monthly inventory
• Maintain confidentiality of student, family, and staff information
• Audit attendance records for monthly compliance and archive records
• Update staff/stakeholder directories
• Perform other duties as assigned

Skills

Front desk

Customer service

Confidentiality

Time management

Communication

Education

High school diploma

Associate or Bachelor’s preferred

Tools

PowerSchool

Job description

One City Schools, Inc. seeks a Senior Administrative Manager to ensure a secure, welcoming front office and efficient attendance and family communications. The role supports CAO, enrollment coordination, and volunteer management, with scheduled blocks and cross-campus collaboration.

Primary duties include front desk ops, attendance data entry (PowerSchool), visitor management, and sustaining daily office functions. Regular hours align with campus operations.