Senior Front Office & Attendance Manager

One City Schools; Monona (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Professional development opportunities

Paid time off

Job summary

One City Schools in Madison, WI, seeks a Senior Administrative Manager to ensure a secure, welcoming front office and smooth attendance and family communication flow with school leadership.

The role includes scheduled executive support for the CAO, enrollment coordination, and volunteer management, coordinated with the Director of Enrollment and External Relations Manager for consistent front desk coverage.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• Prior experience in front office, reception, or administrative support; school setting preferred.
• Experience with attendance or student information systems (PowerSchool) preferred.
• Demonstrated ability to maintain confidentiality and professionalism in a role with sensitive information.
• Strong organizational skills and ability to manage competing priorities within defined time blocks.
• Deep commitment to equity and to the academic and personal success of all children.
• Experience supporting enrollment coordination, volunteer programs, or executive-level administrative work (preferred).

Responsibilities

• Front Office Operations & Reception: greet, sign-in, manage badges, answer calls, sort mail, keep area stocked.
• Attendance Tracking & Family Communication: record attendance, update PowerSchool, notify absences, support early releases.
• Visitor Management & Security: sign-in, badge visibility, monitor policy compliance.
• Secondary Support: CAO Administrative Assistance (scheduled blocks).
• Enrollment Coordination (Scheduled Block): log inquiries and route to Director of Enrollment.
• Volunteer Coordination (Scheduled Block): assist scheduling and tracking.
• Supply, Operations & Financial Processing Support: manage supplies, oversee finances, organize spaces.
• Documentation & Compliance: maintain confidentiality, audit records, update directories.
• Additional Duties: other tasks as assigned.

Skills

Front office

Attendance tracking

Family communication

Executive support

Enrollment coordination

Volunteer coordination

Confidentiality

Time management

Education

High school diploma

Associate's or Bachelor's preferred

Tools

PowerSchool

Job description

One City Schools in Madison, WI, seeks a Senior Administrative Manager to ensure a secure, welcoming front office and smooth attendance and family communication flow with school leadership.

The role includes scheduled executive support for the CAO, enrollment coordination, and volunteer management, coordinated with the Director of Enrollment and External Relations Manager for consistent front desk coverage.