Front Office Assistant

York Community Resource Center; York (York County); Presencial; USD 32.000 - 42.000; Jornada completa

Descripción de la vacante

York Community Resource Center is seeking a Front Office Assistant to support daily operations, greet visitors, answer calls, and coordinate with staff and partners. The role emphasizes organization and friendly, professional service.

The ideal candidate will be fluent in English and Spanish, proficient in Microsoft Office, and able to work independently or as part of a team in a fast-paced office environment.

Formación

• High School Diploma/GED (preferred).
• A strong knowledge of computer software applications is essential.
• Excellent oral and written communication and interpersonal skills in English and Spanish are required.
• Excellent Microsoft Office skills.
• Highly organized.
• Ability to work independently and as part of a team.
• Problem solving skills.
• Customer service oriented.

Responsabilidades

• Welcome visitors and field their needs to staff.
• Handle administrative requests and queries from senior managers.
• Answer and direct phone calls.
• Act as the point of contact for internal and external clients.
• Produce reports, as requested.
• Schedule appointments.
• Take and deliver messages.
• Collect, file, and organize office documents, such as reports and confidential records.
• Monitor and manage inventory of office supplies and distribute office supplies as needed.
• Create documents, maintain databases, and send emails.
• Prepare documents for meetings.
• Maintain contact lists.
• Event planning.
• Any additional duties, as assigned.

Conocimientos

Bilingual English/Spanish

Computer software proficiency

Interpersonal & communication skills

Educación

High School Diploma/GED (preferred)

Herramientas

Microsoft Office

Descripción del empleo

POSITION SUMMARY

Tec Centro York is looking for a Front Office Assistant to join our office staff. In this role, you’ll play a critical role in keeping our office a positive, welcoming and productive environment. You’ll also get the chance to interact with all levels of staff and various students and partners. The Front Office Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations.

DUTIES AND RESPONSIBILITIES

• Welcome visitors and field their needs to staff.
• Handle administrative requests and queries from senior managers.
• Answer and direct phone calls.
• Act as the point of contact for internal and external clients.
• Produce reports, as requested.
• Schedule appointments.
• Take and deliver messages.
• Collect, file, and organize office documents, such as reports and confidential records.
• Monitor and manage inventory of office supplies and distribute office supplies as needed.
• Create documents, maintain databases, and send emails.
• Prepare documents for meetings.
• Maintain contact lists.
• Event planning.
• Any additional duties, as assigned.

QUALIFICATIONS

• High School Diploma/GED (preferred).
• A strong knowledge of computer software applications is essential.
• Excellent oral and written communication and interpersonal skills in English and Spanish are required.
• Excellent Microsoft Office skills.
• Highly organized.
• Ability to work independently and as part of a team.
• Problem solving skills.
• Customer service oriented.