Administrative Assistant (Part-time)

PeopleShare by PROMAN; Frederick (MD); On-site; USD 21,000 - 30,000; Part time

Job summary

PeopleShare by PROMAN in Maryland is seeking a part-time administrative assistant to provide clerical support across the organization. You will greet guests, coordinate front-desk activities, and handle mail, calls, and general office tasks.

The role requires excellent English communication, strong organizational skills, and proficiency with Microsoft Office. A high school diploma or GED and at least one year of related experience are expected, with background check clearance.

Qualifications

• High school graduate or GED; some college is a plus.
• At least 1 year of directly related experience.
• Pass a background check.
• Fluency in English required.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Answer, screen and forward incoming phone calls to the appropriate personnel or department.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office supplies and inventory of stock.
• Data entry and special projects support for various team members and departments.
• Perform other clerical duties such as filing, photocopying, taking meeting minutes and faxing.
• Maintain marketing area and inventory of materials.
• Assist administrative staff where needed.
• Service contract renewals mailings.
• Order processing.

Skills

Customer service

English fluency

Communication

Organization

Time management

Multitasking

Reception

Education

High school diploma or GED

Some college

Tools

Microsoft Office

Office equipment

Job description

We are looking for a part-time administrative assistant to perform a variety of administrative and clerical tasks. Duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls on a multi-line phone system.

To be successful, you should have a pleasant personality, as this is also a customer service role requiring excellent communication and interpersonal skills. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking skills are essential for this position.

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office
• Answer, screen and forward incoming phone calls to the appropriate personnel or department
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintaining office supplies and keep inventory of stock
• Data entry and special projects support for various team members and departments
• Perform other clerical duties such as filing, photocopying, taking meeting minutes and faxing
• Maintain marketing area and inventory of materials
• Assist administrative staff where needed
• Service contract renewals mailings
• Order processing

Requirements:

• Proven work experience as an Office Coordinator, Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines, scanners and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills and fluency in English is a must
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Engage with customers to provide positive customer experience
• Reliable with patience and professionalism

Required Education, Qualifications, Skills & Experience:

High school graduate or GED, some college or other relevant education/experience a plus. At least 1 year experience that is directly related to the job duties and responsibilities specified.

• Must pass a background check
• Ability to communicate effectively through reading, writing and the spoken word, in person and on the telephone; fluency in English is a must.
• Ability to generate professional emails and computerized record maintenance skills.
• Ability to work reliably and independently.
• Proficiency with Microsoft Office Software
• Ability to understand and follow directions.