Front Office Assistant

Paylocity; St. Louis (MO); On-site; USD 32,000 - 40,000; Full time

Job summary

Peak Sport and Spine is seeking a proactive Front Office Assistant at our Crestwood clinic in Missouri. You will be the first friendly face, greeting patients, registering them, and organizing schedules to keep daily operations running smoothly.

The ideal candidate has medical office experience and excels in customer service, communication, and multitasking in a dynamic clinic setting. Join a supportive team and help deliver exceptional patient experiences.

Qualifications

• Medical office experience preferred.
• Excellent customer service and communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.
• Team-oriented and collaborative mindset.

Responsibilities

• Communicate effectively and courteously with patients, physicians and staff, insurance representatives and supervisors.
• Greet and register patients in a timely, professional, and customer-focused manner.
• Schedule patients for services within established guidelines.
• Generate and maintain accurate medical records.
• Explain clinic policies, procedures, and billing processes to patients and direct them appropriately.
• Track and obtain ongoing insurance verification and authorization information from payers and share with the team.
• Collect patient co-payments, co-insurance, deductibles, and related fees.
• Respond to requests for information according to established procedures.
• Maintain the cash drawer system according to established procedures.
• Maintain office and facility inventory and order supplies as needed.
• Attend and participate in clinic meetings and training programs.
• Participate in performance improvement activities and adhere to HIPAA and compliance policies.
• Perform other duties as requested.

Skills

Customer service

Communication

Organizational skills

Multitasking

Team collaboration

Job description

Description

This is a full-time position in a fast-paced outpatient physical therapy clinic with a supportive, team-oriented environment.

If you enjoy helping people, staying organized, and being the friendly face that keeps a clinic running smoothly, this could be the perfect role for you. At Peak Sport and Spine, our Front Office Assistants play a vital role in creating a welcoming experience for patients while keeping the day-to-day operations of the clinic on track. If you thrive in a fast-paced environment, love multitasking, and take pride in providing great customer service, we would love to have you join our team.

WHAT YOU’LL LOVE ABOUT THIS ROLE

• Being the first friendly face patients see when they arrive at the clinic


• Working in a supportive, team-oriented environment


• Helping create a positive and welcoming patient experience


• Having a dynamic role where no two days are the same

Peak Sport and Spine is seeking an energetic, well-organized Front Office Assistant to join our team at our Crestwood clinic. The ideal candidate will have medical office experience, excellent customer service skills, and the ability to multitask in a fast-paced environment. Strong attention to detail and accuracy are essential.

JOB RESPONSIBILITIES

• Communicate effectively and courteously with patients, physicians and their office staff, insurance company representatives, peers, coworkers, and supervisors both in person and by phone.


• Greet and register patients in a timely, professional, and customer-focused manner.


• Schedule patients for services within established guidelines.


• Generate and maintain accurate medical records.


• Explain Peak Sport and Spine policies, procedures, and billing processes to patients and direct them appropriately as needed.


• Track and obtain ongoing insurance verification and authorization information from payers and communicate this information to patients, admission staff, and the treatment team.


• Collect patient co-payments, co-insurance, deductibles, and related fees for supplies and services.


• Respond to requests for information according to established procedures.


• Maintain responsibility for the cash drawer system according to established procedures.


• Maintain office and facility inventory and order supplies as needed following established procedures.


• Attend and participate in clinic meetings, staff training, cross-training, and in-service education programs as appropriate.


• Participate in performance improvement activities and adhere to policies regarding infection control, risk management, HIPAA, and corporate compliance.


• Perform other duties as requested.

ABOUT PEAK SPORT AND SPINE

Peak Sport and Spine is dedicated to helping patients move better, feel better, and live better. Our clinics are team-oriented environments where staff support each other and work together to provide exceptional patient care and a positive patient experience.

Requirements

QUALIFICATIONS

• Medical office, prior authorization and insurance verification experience required


• Excellent customer service and communication skills


• Strong organizational skills and attention to detail


• Ability to multitask and work efficiently in a fast-paced environment


• Ability to work collaboratively as part of a team