Front Office Assistant

Atlas Search; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

A leading staffing agency in New York is seeking an experienced individual for a front office role. Responsibilities include coordinating company events, managing office inventory, and providing administrative support to senior executives. Preferred candidates will hold a Bachelor’s degree and have over 4 years of front office experience in Financial Services. The role offers a competitive salary range from $70,000 to $110,000, commensurate with experience and skills.

Qualifications

• 4+ years of front office experience is a must.
• Experience in Financial Services is highly preferred.
• Exhibits a high level of professionalism.

Responsibilities

• Coordinate and support company events.
• Manage office inventory and supply levels.
• Oversee conference room scheduling and setup.
• Provide administrative support to Senior executives.

Skills

Event coordination

Reception management

Attention to detail

Vendor communication

Education

Bachelor’s degree

Job description

Overview

• Coordinate and support company events, including planning logistics, vendor communication, setup, and day-of execution
• Sit at reception, greeting guests and answering phones.
• Manage office inventory by stocking the pantry, monitoring supply levels, and placing timely orders to ensure uninterrupted operations
• Oversee conference room management, including scheduling, room setup, and coordination with internal teams and external vendors
• Provide support when needed to Senior level executives (booking travel arrangements and scheduling meetings).
• Support the team with ad hoc administrative and operational projects as needed

Qualifications

• A completed Bachelor’s degree is preferred
• Experience in Financial Services is highly preferred
• 4+ years of front office experience is a must
• Exhibits a high level of professionalism and hyper-attention to detail

The annual base salary range is $70,000 to $110,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.