Front Office Assistant

Atrium; New Jersey; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

401(k) retirement plan

Life insurance

Disability coverage

Employee assistance program

Job summary

Atrium is seeking a polished Receptionist/Administrative Assistant based in Little Falls, NJ to support a professional office. This entry-level role offers hands-on experience in a fast-paced, team-oriented environment and requires legal authorization to work in the United States.

The ideal candidate is organized, personable, and proficient in Microsoft Office. Responsibilities include greeting visitors, answering calls, managing calendars, arranging meetings, handling mail, and providing

Qualifications

• Polished, professional, and personable communication style.
• Strong organizational skills and attention to detail.
• Ability to multitask and work in a fast-paced environment.
• Proficiency with Microsoft Office applications (Word, Outlook, Excel, Teams).

Responsibilities

• Serve as the first point of contact for visitors and staff.
• Answer, screen, and direct incoming calls professionally.
• Manage the reception area to maintain a welcoming office.
• Coordinate meetings and calendar management.
• Provide general administrative support (filing, scanning, printing, data entry).
• Sort mail and assist with shipments, supplies, and inventory.
• Assist with scheduling and meeting coordination.
• Prepare correspondence, reports, and documents as requested.
• Support other departments with day-to-day tasks and special projects.

Skills

Communication skills

Organization

Multitasking

Teamwork

Education

High school diploma

Associate or bachelor's degree preferred

Tools

Microsoft Word

Outlook

Excel

Teams

Job description

Atrium is seeking on behalf of our client a Receptionist/Administrative Assistant based in Little Falls, NJ.

A background check may be run only after a conditional offer is made, where permitted by law.

Location: Little Falls, NJ

Employment Type: Full-time

Compensation: $50-60K

Position Overview

We are seeking a polished, personable, and highly organized Receptionist/Administrative Assistant to support the day-to-day operations of a professional office. This entry-level position is ideal for someone who is eager to build their administrative career and enjoys working in a fast-paced, team-oriented environment. Must be legally authorized to work in the United States.

Responsibilities

• Serve as the first point of contact for the office, warmly greeting and assisting visitors, clients, and employees.
• Answer, screen, and direct incoming phone calls and respond to general inquiries in a professional manner.
• Manage the reception area and ensure a welcoming, organized, and professional office environment.
• Coordinate conference rooms, meetings, and appointments as needed.
• Provide general administrative support including filing, scanning, photocopying, printing, data entry, and document preparation.
• Sort and distribute incoming mail, packages, and deliveries; coordinate outgoing shipments as needed.
• Maintain office supplies and assist with ordering and inventory.
• Assist with scheduling, calendar management, and meeting coordination.
• Prepare correspondence, reports, spreadsheets, and other documents as requested.
• Support various departments and administrative staff with special projects and day-to-day tasks.
• Maintain accurate records and handle confidential information with discretion.
• Provide backup administrative support across the office as needed.

Required Experience/Skills

• 0-2 years of administrative, receptionist, customer service, internship, or related experience.
• Professional, friendly, and polished communication style.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and Teams.

Preferred Experience/Skills

• Strong customer service orientation and a willingness to be a team player.
• Ability to learn new systems and processes quickly.
• Experience supporting multiple departments or teams.
• Familiarity with office equipment and administrative procedures.
• Prior experience in a professional services environment is a plus.

Education Requirements

• High school diploma required.
• Associate or bachelor's degree preferred.
• Additional coursework or certification in office administration is a plus.

• If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered.
• Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable.
• Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

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