Litigation Legal Assistant

Atrium; East Orange (NJ); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision benefits

401(k) retirement plan

Life insurance

Disability coverage

Employee assistance program

Job summary

Atrium in East Orange, New Jersey is seeking a Litigation Legal Assistant to provide comprehensive administrative and litigation support to attorneys. The role involves managing legal documents, coordinating trial preparation, and facilitating effective team communication.

The ideal candidate will Excel in a fast-paced environment and demonstrate strong organizational and technical skills. Must be legally authorized to work in the United States.

Qualifications

• 5+ years of experience as a Legal Assistant, preferably in patent and litigation.
• Strong knowledge of Federal and State court procedures, including e-filing.
• Proficiency in MS Office Suite, iManage, Best Authority, CompareDocs, Litera.
• Excellent organizational skills with the ability to manage multiple priorities under tight deadlines.
• Strong written and verbal communication skills and ability to interact professionally with clients and staff.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Prepare, edit, and revise legal documents, ensuring compliance with firm standards.
• Manage e-filing for Federal, State, and Bankruptcy Courts, including service of documents.
• Create and edit Tables of Authorities and Contents using Best Authority; manage PDF bookmarking and hyperlinking briefs.
• Assist attorneys with trial preparation, including organizing exhibits, preparing trial binders, and coordinating logistics.
• Conduct legal and non-legal research, including electronic searches and file history orders.
• Handle administrative tasks such as calendar management, mail processing, and answering phones.
• Support billing processes, including time entry and expense reporting through Aderant and Intapp.
• Provide backup support to other legal assistants as needed.

Skills

Legal support

E-filing knowledge

Communication skills

Organization

Microsoft Office

Education

High School Diploma

Associate degree

Bachelor's degree

Tools

iManage

Best Authority

CompareDocs

Litera

Microsoft Office

Job description

Atrium is seeking on behalf of our client a Litigation Legal Assistant based in East Orange, New Jersey.

A background check may be run only after a conditional offer is made, where permitted by law.

Position: Litigation Legal Assistant

Location: East Orange, New Jersey

Employment Type: Full-time

Compensation: $80,000-$100,000

Position Overview

The Litigation Legal Assistant will provide comprehensive administrative and litigation support to attorneys, ensuring accuracy and efficiency in all tasks. This role involves managing legal documents, coordinating trial preparation, and facilitating effective communication within the team. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and technical skills. Must be legally authorized to work in the United States.

Responsibilities

• Prepare, edit, and revise legal documents, ensuring compliance with firm standards
• Manage e-filing for Federal, State, and Bankruptcy Courts, including service of documents
• Create and edit Tables of Authorities and Contents using Best Authority; manage PDF bookmarking and hyperlinking briefs
• Assist attorneys with trial preparation, including organizing exhibits, preparing trial binders, and coordinating logistics
• Conduct legal and non-legal research, including electronic searches and file history orders
• Handle administrative tasks such as calendar management, mail processing, and answering phones
• Support billing processes, including time entry and expense reporting through Aderant and Intapp
• Provide backup support to other legal assistants as needed

Required Experience/Skills

• 5+ years of experience as a Legal Assistant, preferably in patent and litigation practice
• Strong knowledge of Federal and State court procedures, including e-filing systems
• Proficiency in Microsoft Office Suite, iManage, Best Authority, CompareDocs, Litera, and related legal software
• Excellent organizational skills with the ability to manage multiple priorities under tight deadlines
• Strong written and verbal communication skills and ability to interact professionally with clients and staff
• Ability to work independently and collaboratively in a fast-paced environment

Preferred Experience/Skills

• Experience in commercial litigation at a midsize or larger law firm
• Familiarity with Lexis, Westlaw, and PDF management tools
• NJ Notary Public commission or willingness to obtain within 6 months
• Demonstrated tenure and stability in previous roles
• Experience supporting attorneys in trial preparation and case management

Education Requirements

• High School Diploma required; Associate or Bachelor's degree preferred
• Continuing education or certifications in legal administration a plus

• If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered.
• Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable.
• Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

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