Administrative Assistant

Atrium; West Palm Beach (FL); On-site; USD 65,000 - 70,000; Full time

Job summary

Atrium is seeking an Administrative Assistant in West Palm Beach, FL to provide comprehensive support to executives and staff. The role involves managing schedules, coordinating travel, and serving as a primary contact for internal and external partners.

The ideal candidate is highly organized, detail-oriented, and discreet, with proficiency in Microsoft Office and strong communication skills. This is a full-time position with competitive benefits and opportunities for growth.

Qualifications

• 1+ year of administrative experience.
• Experience supporting executives or leadership is preferred.
• Strong organization and time-management skills.
• Ability to handle confidential information professionally.

Responsibilities

• Manage calendars, meetings, and travel logistics for executives.
• Coordinate domestic and international travel and board logistics.
• Monitor office supplies and distribute shipping items.
• Support events and coordinate meeting logistics.
• Process expense reports using Concur for timely submissions.
• Serve as a primary point of contact for internal and external stakeholders.

Skills

Executive support

Organizational skills

Office software

Written & verbal communication

Confidential information handling

Adaptability

Education

Education/Experience mix

Tools

Concur

Job description

Atrium is seeking on behalf of our client an Administrative Assistant based in West Palm Beach, FL.

A background check may be run only after a conditional offer is made, where permitted by law.

Position: Administrative Assistant

Location: West Palm Beach, FL

Salary: $65,000 to $70,000 depending on experience

Employment Type: Full-time

Position Overview

The Administrative Assistant will provide comprehensive administrative support to executives and office staff, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating travel, and serving as a key point of contact for internal and external stakeholders. The ideal candidate will be highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced environment as Administrative Assistant. Must be legally authorized to work in the United States.

Responsibilities

• Oversee calendars, schedule meetings, prepare conference rooms, and maintain timelines to ensure efficient operations as Administrative Assistant.
• Book domestic and international travel and coordinate meeting logistics for executive-level Board of Directors.
• Inventory management for office supplies and distribution of shipping items.
• Manage event details for off-site meetings and proactively identify and resolve scheduling conflicts as Administrative Assistant.
• Process and reconcile expense reports using Concur to ensure timely and accurate submissions.
• Serve as a primary point of contact for internal teams and external partners, maintaining professionalism at all times.
• Assist with general office operations and provide support for ad hoc projects as needed.

Required Experience/Skills

• Ability to work effectively with high-level executives while maintaining professionalism and discretion as Administrative Assistant.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Experience handling confidential information with integrity.
• Ability to adapt quickly to changing priorities in a fast-paced environment.

Preferred Experience/Skills

• At least 1 year of administrative experience, including booking travel and managing calendars.
• Experience supporting executive-level leadership.
• Strong problem-solving skills and ability to anticipate needs.
• Knowledge of event coordination and logistics planning.
• Ability to work independently and as part of a team.

Education Requirements

• Equivalent combination of education and experience will be considered.
• Coursework or certification in business administration or office management is a plus.
• Continued professional development in office technology and tools is encouraged.

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

NOTE: FLORIDA DOES NOT REQUIRE PAY TRANSPARENCY. COMPENSATION INFORMATION WAS PROVIDED IN THE USER DATA BUT MARKED AS NOT REQUIRED, SO IT IS NOT DISPLAYED ABOVE.