Front Office Administrative Specialist: Claims & Scheduling

Talentify; Melbourne (FL); On-site; USD 23,000 - 28,000; Full time

Job summary

The Talentify Service Center is seeking an Administrative Assistant to support day-to-day front office operations including claims, billing and scheduling. The role offers $17-$20 per hour.

Responsibilities include processing mail, faxes and emails, handling inquiries, coordinating with customers and drivers, and greeting visitors. Strong organizational and communication skills are essential in this on-site position.

Qualifications

• Required: High School diploma or GED.
• Preferred: Previous office administration experience.

Responsibilities

• Separate and process all incoming mail, faxes and emails addressed to location.
• Process requests for information from corporate office, prepare quote packages for COD and corporate customers.
• Retrieve claims and documents received in the mail from customers and disperse them as needed.
• Print and put in order all documents retrieved out of email.
• Check mail and disperse as needed.
• Coordinate with customers on driver arrivals, pickups and drop-offs, and processing claims.
• Assist with collecting timecard information and working with other office staff to resolve pay issues.
• Answer all incoming calls and direct to respective parties.
• Greet all visitors who come into front office.

Skills

Knowledge of company software

Interpersonal communication

Organizational skills

Multitasking

Education

High School diploma or GED

Job description

The Talentify Service Center is seeking an Administrative Assistant to support day-to-day front office operations including claims, billing and scheduling. The role offers $17-$20 per hour.

Responsibilities include processing mail, faxes and emails, handling inquiries, coordinating with customers and drivers, and greeting visitors. Strong organizational and communication skills are essential in this on-site position.