Admin Assistant

Talentify; Melbourne (FL); On-site; USD 23,000 - 28,000; Full time

Job summary

The Talentify Service Center is seeking an Administrative Assistant to support day-to-day front office operations including claims, billing and scheduling. The role offers $17-$20 per hour.

Responsibilities include processing mail, faxes and emails, handling inquiries, coordinating with customers and drivers, and greeting visitors. Strong organizational and communication skills are essential in this on-site position.

Qualifications

• Required: High School diploma or GED.
• Preferred: Previous office administration experience.

Responsibilities

• Separate and process all incoming mail, faxes and emails addressed to location.
• Process requests for information from corporate office, prepare quote packages for COD and corporate customers.
• Retrieve claims and documents received in the mail from customers and disperse them as needed.
• Print and put in order all documents retrieved out of email.
• Check mail and disperse as needed.
• Coordinate with customers on driver arrivals, pickups and drop-offs, and processing claims.
• Assist with collecting timecard information and working with other office staff to resolve pay issues.
• Answer all incoming calls and direct to respective parties.
• Greet all visitors who come into front office.

Skills

Knowledge of company software

Interpersonal communication

Organizational skills

Multitasking

Education

High School diploma or GED

Job description

Job Summary:

The Service Center Administrative Assistant will assist in the day-to-day operations of front office claims, billing, and scheduling. Compensation ranges from $17-$20 per hour.

Essential Functions and Duties:

• Separate and process all incoming mail, faxes and emails addressed to location
• Process requests for information from corporate office, prepare quote packages for COD and corporate customers
• Retrieve claims and documents received in the mail from customers and disperse them as needed
• Print and put in order all documents retrieved out of email
• Check mail and disperse as needed
• Perform customer care duties including communicating with customers regarding driver arrival times, scheduling pick-ups and drop-off times, taking in claims, etc.
• Assist with collecting timecard information and working with other office staff to resolve pay issues
• Answer all incoming calls and direct to respective parties
• Greet all visitors who come into front office

Knowledge, Skills and Abilities:

• Knowledge of company software
• Interpersonal communication
• Organizational skills
• Ability to multitask

Required Education and Experience:

• Required: High School diploma or GED
• Preferred: Previous experience in office administration

Working Conditions:

• Indoors
• Office Environment
• Sitting for long periods of time
• Frequent use of telephone

Take part in a company that has been successful for over 100 years and is still growing - join the Coleman Team today!