Front Office & Administrative Coordinator

Auburn University; Auburn (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Auburn University’s Department of Mathematics and Statistics seeks an Administrative Support Associate to provide essential clerical and administrative services, ensuring smooth operation of the office. The role welcomes a team-oriented individual who enjoys interacting with people and supporting faculty and students.

The position supports front desk duties, textbook coordination, office logistics, mail handling, event support, and compliance with university policies.

Qualifications

• High School Diploma or GED with 2 years of clerical/administrative support experience.
• High School Diploma or GED with 4 years of clerical/administrative support experience.

Responsibilities

• Greet visitors and answer departmental phone calls.
• Serve as the primary front office contact for students, faculty, staff, and visitors.
• Coordinate textbook adoptions and desk copy requests, maintain textbook information, and assist faculty with locating textbook resources and materials.
• Provide copier and printer support for faculty and staff to include maintaining supplies, coordinating maintenance, and troubleshooting.
• Monitor, maintain, and order office supplies for the department.
• Manage department mailbox assignments as well as incoming and outgoing mail and package distributions.
• Submit and track Facilities Management work orders and maintenance requests.
• Coordinate classroom and meeting room reservations for seminars, thesis defenses, exams, student organizations, and departmental meetings.
• Assist with departmental events, seminars, receptions, meetings, and other in-house events, including coordinating food, beverages, and room setup.
• Maintain departmental bulletin boards and remove outdated materials.
• Assist with reimbursement processes and provide administrative support for departmental financial activities.
• Serve on departmental committees as assigned.
• Stay abreast of departmental, college, and university policies and procedures as it relates to this position.
• Serve as a first point of contact for student inquiries, including front-line support for ALEKS Math Placement questions and routine placement processes; training provided.

Education

High School Diploma or GED

Job description

Auburn University’s Department of Mathematics and Statistics seeks an Administrative Support Associate to provide essential clerical and administrative services, ensuring smooth operation of the office. The role welcomes a team-oriented individual who enjoys interacting with people and supporting faculty and students.

The position supports front desk duties, textbook coordination, office logistics, mail handling, event support, and compliance with university policies.