Front Office Administrative Assistant — CEO Support

Talentify; Bohemia (NY); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA

Transportation benefits

PTO

Job summary

Talentify is seeking an Administrative Assistant in Bohemia, NY. This onsite role supports office operations, handles data entry, filing, communications, and special projects, with a focus on accuracy and confidentiality.

The position is contract-to-hire, based in a collaborative front-office environment, and requires 0–1 year of experience, basic Excel/Sheets skills, and proficiency with Outlook.

Qualifications

• Administrative Assistant role supporting office operations.
• Experience with data entry and filing.
• Proficiency with Microsoft Outlook and email tools.
• 0–1 year of office/admin experience.
• Ability to handle confidential information.

Responsibilities

• Organize and maintain paper and digital filing systems.
• Scan invoices and label and store records clearly.
• Support accounting by emailing scanned documents to the outside firm on schedule.
• Answer and route calls and manage the general email inbox.
• Sort mail, prepare and send outgoing mail and packages.
• Data entry of customer orders and updating records.
• Track shipping paperwork and maintain records.
• Monitor office supplies and place orders as needed.
• Maintain a tidy front office and shared areas.
• Assist CEO with scheduling and spreadsheets.
• Provide professional customer service via phone and email.

Skills

Microsoft Outlook

Phone & email professionalism

Data entry

Excel/Google Sheets basics

QuickBooks experience

Tools

Scanner

Shared drives

Email platforms

Job description

Talentify is seeking an Administrative Assistant in Bohemia, NY. This onsite role supports office operations, handles data entry, filing, communications, and special projects, with a focus on accuracy and confidentiality.

The position is contract-to-hire, based in a collaborative front-office environment, and requires 0–1 year of experience, basic Excel/Sheets skills, and proficiency with Outlook.