Office Administrator

Insight Global; City of Troy (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401K Plan

Job summary

An established industry player is seeking a dedicated Office Administrator to enhance the efficiency of their large corporate office in Troy, NY. This role involves managing supplies, coordinating facilities support, and representing the company at reception. With a focus on long-term employment, the ideal candidate will have over three years of administrative experience in a similar environment, ensuring smooth operations for a bustling office of 100-150 people. Join a dynamic team that values professionalism and offers a comprehensive benefits package, including health, dental, vision, and 401K.

Qualifications

• 3+ years of experience in an administrator role supporting a large office.
• Experience with facilities management and light technology support.

Responsibilities

• Manage supplies and inventory, ensuring the office is well-stocked.
• Coordinate with service providers for office repairs and maintenance.
• Prepare the office for visits from executives and handle ad hoc tasks.

Skills

Administrative Support

Supplies and Inventory Management

Facilities Management

Technology Support

Executive Interaction

Tools

Oracle

Horizon

Job description

The Office Administrator will support a large office in the Troy, NY area. They will be the administrative support contact for a large corporate office and should have experience in a similar environment. Responsibilities include but are not limited to:

• Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office and kitchen appropriately
• Facilities support, for example coordinating with a plumber, electrician, or repairman etc. as needed
• Represent the company professionally as the first person people see at reception
• Support AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
• Preparing the office, catering, conference rooms etc. for visits from Executives
• Any other ad hoc administrative support duties that arise

Minimum Qualifications:

• 3+ years of experience in an administrator role (supporting an office as a whole, rather than support an individual or small group)
• Experience supporting a large corporate office of at least 100-150 people
• Comfortable with light technology support like printers, copiers, and Wi-Fi
• Experience being responsible for facilities management (coordinating property repairs, supplies inventory etc.)
• Experience interacting with executives
• Oracle or Horizon (Oracle) experience is preferred, but not required

This will be a permanent contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Salary will vary dependent on individuals' relevant experience between a range of $60,000.00 - $70,000.00. Benefits include health, dental, vision, and 401K.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Civil Engineering and Engineering Services