Workplace Operations Assistant

Addepar; New York (NY); On-site; USD 40,000 - 62,000; Full time

Job summary

Addepar, a global data and AI platform, seeks a Workplace Operations Assistant for its Midtown NYC office to maintain a warm, well-run workplace. This full-time, onsite role covers reception, admin tasks, and office upkeep, requiring five days in the office.

The role emphasizes coordinating supplier relationships, inventory, mail, events, and culture activities, with salary range $40,000-$62,000 plus bonus, equity, and benefits. Applicants must be authorized to work in the United States.

Qualifications

• High school diploma required with 1-2 years in office administration or front desk roles.
• Strong attention to detail and ability to stay organized in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain reception desk coverage and assist with visitor management, workplace tickets, and employee requests
• Coordinate and support the day-to-day administrative operations of the office
• Manage inventory and restocking for all workplace supplies, consumables, and pantry items
• Support general office upkeep and maintain a clean, organized, and welcoming environment across all shared spaces
• Process incoming and outgoing mail, courier services, and package deliveries
• Assist with in-office events, company meetings, catering setups, and culture activities
• Coordinate with local vendors as required
• Partner with the broader Workplace Operations team to help ensure the office runs smoothly every day

Skills

Front desk reception

Office administration

Visitor management

Event support

Education

High school diploma

Tools

Google Calendar

Slack

Visitor management systems

Job description

Addepar is a global data and AI platform empowering investment professionals to turn complex financial information into actionable intelligence. Addepar unifies portfolio, market and client data in a total portfolio view and delivers AI-powered insights within investment and client workflows. More than 1,400 firms in nearly 60 countries use Addepar to manage and advise on nearly $9 trillion in assets. Its open platform integrates with nearly 650 software, data and consulting partners to power end-to-end investment operations across firms of all sizes and complexity. Addepar supports clients worldwide with offices in New York City, Salt Lake City, London, Edinburgh, Pune, Dubai, Geneva, Singapore and São Paulo.

The Role

We are currently seeking a Workplace Operations Assistant in our Midtown NYC office to help create a warm, welcoming, and well-run workplace experience. In this role, you will handle day-to-day front desk reception, process administrative requests, and maintain an organized, polished office environment. This is a full time, onsite position required to be in the office 5 days a week.

Addepar takes a market-based approach to pay. A successful candidate’s starting pay will be determined based on the role, job-related skills, experience, qualifications, work location, and market conditions. The range displayed on each job posting reflects the minimum and maximum target base salary for roles in Colorado, California, and New York.

The current range for this role is $40,000 - $62,000 (base salary) + bonus + equity + benefits.

Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Additionally, these ranges reflect the base salary only, and do not include bonus, equity, or benefits.

Applicants must be legally authorized to work in the United States for any employer without requiring current or future visa sponsorship (for example, employment-based visas such as H-1B, F-1/OPT, or similar), and must be authorized to begin work in the U.S. on their first day of employment.

What You'll Do

• Maintain reception desk coverage and assist with visitor management, workplace tickets, and employee requests
• Coordinate and support the day-to-day administrative operations of the office
• Manage inventory and restocking for all workplace supplies, consumables, and pantry items
• Support general office upkeep and maintain a clean, organized, and welcoming environment across all shared spaces
• Process incoming and outgoing mail, courier services, and package deliveries
• Assist with in-office events, company meetings, catering setups, and culture activities
• Coordinate with local vendors as required
• Partner with the broader Workplace Operations team to help ensure the office runs smoothly every day

Who You Are

• High school diploma required
• 1-2 years of experience in office administration, workplace operations, front-desk reception, facilities, or corporate hospitality environments
• Punctuality and the ability to be in-office five days a week
• Have strong attention to detail and notice the little things that make a space feel polished and prepared
• Are highly organized and comfortable managing multiple moving pieces at once
• Are comfortable using tools like Google Calendar, Slack, visitor management systems, or similar workplace tools
• Excellent verbal and written communication skills
• Ability to lift up to 25 lbs

Our Values

• Act Like an Owner - Think and operate with intention, purpose and care. Own outcomes.
• Build Together - Collaborate to unlock the best solutions. Deliver lasting value.
• Champion Our Clients - Exceed client expectations. Our clients' success is our success.
• Drive Innovation - Be bold and unconstrained in problem solving. Transform the industry.
• Embrace Learning - Engage our community to broaden our perspective. Bring a growth mindset.

In addition to our core values, Addepar is proud to be an equal opportunity employer. We seek to bring together diverse ideas, experiences, skill sets, perspectives, backgrounds and identities to drive innovative solutions. We commit to promoting a welcoming environment where inclusion and belonging are held as a shared responsibility.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.