Office Operations & Reception Specialist

Addepar, Inc.; New York (NY); On-site; USD 40,000 - 62,000; Full time

Job summary

Addepar, Inc. is seeking a Workplace Operations Assistant for its Midtown NYC office to deliver a warm, well-run workplace. This full-time, onsite role covers front desk reception, handling administrative requests, and maintaining a polished office environment five days a week.

The role supports daily office operations, inventory management, mail processing, and event coordination, while collaborating with vendors and the Workplace Operations team to ensure a smooth, welcoming space.

Qualifications

• High school diploma required.
• 1–2 years of experience in office administration, workplace operations, front-desk reception, facilities, or corporate hospitality environments.
• Punctuality and the ability to be in-office five days a week.
• Strong attention to detail and a polished, prepared space.
• Highly organized with ability to manage multiple moving pieces.
• Comfort with tools like Google Calendar, Slack, visitor management systems, or similar workplace tools.
• Excellent verbal and written communication skills.
• Ability to lift up to 25 lbs.

Responsibilities

• Maintain reception desk coverage and assist with visitor management, workplace tickets, and employee requests.
• Coordinate and support the day-to-day administrative operations of the office.
• Manage inventory and restocking for all workplace supplies, consumables, and pantry items.
• Support general office upkeep and maintain a clean, organized, and welcoming environment across all shared spaces.
• Process incoming and outgoing mail, courier services, and package deliveries.
• Assist with in-office events, company meetings, catering setups, and culture activities.
• Coordinate with local vendors as required.
• Partner with the broader Workplace Operations team to help ensure the office runs smoothly every day.

Skills

Office administration

Front desk

Facilities coordination

Event support

Vendor coordination

Communication skills

Calendar tools

Education

High school diploma

Tools

Google Calendar

Slack

Visitor management systems

Job description

Addepar, Inc. is seeking a Workplace Operations Assistant for its Midtown NYC office to deliver a warm, well-run workplace. This full-time, onsite role covers front desk reception, handling administrative requests, and maintaining a polished office environment five days a week.

The role supports daily office operations, inventory management, mail processing, and event coordination, while collaborating with vendors and the Workplace Operations team to ensure a smooth, welcoming space.