Office Assistant (Full time)

Adoray; Town of Baldwin (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

HSA

Dental

Vision

Disability

Voluntary Life & AD&D

401k

Accident

Job summary

Adoray is seeking an Office Assistant to be the friendly first point of contact, support accurate data entry, and provide backup to the Office Manager. This Monday–Friday, full-time role offers benefits and a fast-paced, mission-driven environment.

The position emphasizes organization, confidentiality, and attention to detail, with duties ranging from greeting visitors to handling supplies and mail. Join a supportive team committed to meaningful work.

Qualifications

• Technical education or position knowledge equivalent to a minimum of 2 years of college and a minimum of 5 years as an active assistant and/or administrative work experience in a similar position.
• Advanced Office Management practices and procedures, including proficiency in Microsoft Office 365 (Word, Excel, Power Point, Outlook), along with general operation of office equipment.
• Thorough and effective English grammar and spelling.
• This position requires a high level of confidentiality, communication, and accuracy.
• This position requires a high attention to detail.

Responsibilities

• Answer phone calls for the agency in collaboration with Office Manager & others.
• Greet and assist employees and visitors at the front desk.
• Assist with medical supplies, inventory, and stock.
• Scan AP & billing mail and manage office projects.
• Maintain a clean and organized office environment.

Skills

Office management

Microsoft Office 365

Confidentiality

Communication

Attention to detail

Education

Two years college or equivalent

Administrative work experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Description

Are you energized by helping others and being part of a mission-driven team? Are you looking for a Monday–Friday office role where your communication skills, attention to detail, and positive attitude can make a real difference? Join the Adoray Team as our new Office Assistant! In this welcoming and fast-paced position, you’ll be the friendly first point of contact for inbound phone calls, support accurate data entry, and provide valuable backup support to the Office Manager. If you enjoy staying organized, helping people feel cared for, and contributing to meaningful work every day, we’d love to hear from you. As a full-time employee, you would also be eligible for benefits.

Requirements

Minimum Qualifications

• Technical education or position knowledge equivalent to a minimum of 2 years of college and a minimum of 5 years as an active assistant and/or administrative work experience in a similar position.
• Advanced Office Management practices and procedures, including proficiency in Microsoft Office 365 (Word, Excel, Power Point, Outlook), along with general operation of office equipment.
• Thorough and effective English grammar and spelling.
• This position requires a high level of confidentiality, communication, and accuracy.
• This position requires a high attention to detail.

Physical Requirements

Job involves sitting most of the time; walking, lifting, bending, standing etc. are occasionally required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Primary responsibility is answering phone calls for the agency in collaboration with Office Manager & others.
  • Assist with front office duties such as greeting and assisting employees and visitors.
  • Assist with medical supplies. This includes drop-shipping and supplies for office inventory, filling clinical staff orders, checking in and stocking new supplies. Fills new employee supply bags as needed. Cleans and logs hospice equipment. Help with yearly inventory.
  • Assist with office projects.
  • Scanning of the AP & billing mail.
  • Keep office clean. This includes disposal of the garbage and recycling, tidying the kitchen area, ensuring bathrooms have toilet paper and paper towels.
• Assist directors/managers with administrative tasks including faxing, updating internal forms for the job, typing, filing, email, and assisting with departmental mailings.
• Supports Treasure Stores by printing documents, helps with Round-Up when brought to office, and completes Volunteer applications and background checks.
• Mail – picks up daily and drives to post office as needed to mail and/or pick-up large parcels.
• Orders and picks-up meals when needed, including food prep, setup and cleanup.
• Performs special projects and other duties as assigned.

Benefits

• Medical Insurance
• HSA
• Dental
• Vision
• Disability
• Voluntary Life & AD&D
• 401k
• Accident