Front Office Admin & Protocol Specialist

Canvas II, LLC.; Florida; On-site; USD 45,000 - 65,000; Full time

Job summary

Canvas II, LLC. is seeking a Front Office Administrative Support professional to assist the Director, Associate Director, and Front Office leadership with executive correspondence, taskers, and staff packages.

The role includes creating and maintaining databases to track office tasks, organizing meetings with agendas and presentations, and ensuring timely delivery of documents in compliance with Tongue and Quill standards. Independent work is required.

Qualifications

• Must be able to work independently.

Responsibilities

• Provide Front Office Administrative Support.
• Support Director, Associate Director, and Front Office Group Leadership with taskers, staff packages, and executive correspondence.
• Create, manage, and maintain databases tracking office tasks, suspenses, training, mail, and correspondence corrections.
• Assist in meeting organization and preparation: develop agendas, presentations, scheduling, and venue setup; record and track action items; perform venue security duties.
• Provide management and maintenance support for office bulletins, displays, and announcements; maintain file plans for Government approval.
• Review TDY Orders for AF compliance; consolidate and prepare orders; distribute to travelers and draft TDY orders for approval.
• Coordinate meeting arrangements: set location, contact participants, ensure required materials and services are available.
• Prepare and finalize a wide variety of recurring and nonrecurring correspondence, reports, and documents; ensure proper format and timely submission.
• Draft nontechnical and some technical correspondence related to the organization's mission and programs; forward to appropriate offices and update tracking systems.
• Ensure documents comply with regulations and policies and meet prescribed deadlines; review correspondence for grammar and punctuation per Tongue and Quill.

Job description

Canvas II, LLC. is seeking a Front Office Administrative Support professional to assist the Director, Associate Director, and Front Office leadership with executive correspondence, taskers, and staff packages.

The role includes creating and maintaining databases to track office tasks, organizing meetings with agendas and presentations, and ensuring timely delivery of documents in compliance with Tongue and Quill standards. Independent work is required.