Front Office Admin Coordinator | Growth & Benefits

Irving Oil; West Lebanon (NH); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Annual bonus plan

401k company matched up to 4%

Flexible Benefits Plan

Wellness Support

Job summary

Irving Oil in Lebanon, NH is seeking a Front Office Administrative Assistant to support the dispatch team and manage day-to-day administrative tasks. You will greet visitors and maintain confidential records, ensuring accurate, timely handling of billing and deposits.

The role offers an hourly wage of $23.00 to $28.75, with opportunities for growth, a bonus plan, and a flexible benefits package. Ideal candidates have 2+ years of admin experience and strong customer service and communication

Qualifications

• 2+ years of administrative experience.
• Post-secondary education, certificate program in business or related field, or equivalent experience.
• Ability to multi-task in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Track and assist on hitting deadlines for various projects.
• Process adjustments to customer accounts timely and accurately.
• Demonstrate initiative on troubleshooting and research.
• Ensure proper customer follow-up.
• Process daily deposits.
• Handle customer escalations.
• Support Input team to meet billing obligations.
• Be the face of the company for all visitors, greeting customers properly.

Skills

Multi-tasking

Communication

Customer service

Analytical skills

Time management

Problem solving

Education

Post-secondary education

Job description

Irving Oil in Lebanon, NH is seeking a Front Office Administrative Assistant to support the dispatch team and manage day-to-day administrative tasks. You will greet visitors and maintain confidential records, ensuring accurate, timely handling of billing and deposits.

The role offers an hourly wage of $23.00 to $28.75, with opportunities for growth, a bonus plan, and a flexible benefits package. Ideal candidates have 2+ years of admin experience and strong customer service and communication