Operational Administrator

Irving Oil Ltd.; Rochester, Northern (NH, KY); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Annual bonus

401k match up to 4%

Flexible benefits

Wellness support

Job summary

Irving Oil Ltd. is seeking an Operational Administrator to support the Operations Manager in Rochester, NH. You will coordinate day-to-day activities, prepare reports, schedule meetings, and assist with deadlines for multiple projects.

The role emphasizes confidentiality, collaboration with internal staff, and hands-on administrative execution. The position offers competitive compensation, including an annual bonus plan, a 401k match up to 4%, and a flexible benefits plan.

Qualifications

• Post-secondary education, certificate program in business or related field, or equivalent experience.
• 2+ years of experience in an administrative capacity.

Responsibilities

• Prepare and provide reports as required.
• Arrange meetings, special functions and retirements as required.
• Provide the CCC on a weekly basis on call.
• Schedules for techs, drivers and managers.
• Order all Corporate Express requirements for designated offices.
• Tracking and assisting on hitting deadlines for various projects.
• Demonstrate strong initiative on trouble shooting and research.

Skills

Multi-tasking

Decision making

Analytical

Communication

Customer service

Creative thinking

Time management

Education

Post-secondary education or certificate in business

Job description

As an Operational Administrator, you will be a vital part of the Company by directly supporting and completing the day-to-day activities that support the Operations Manager for our Rochester, NH District. Your goal will be to coordinate and monitor confidential activities and your success will be to support the district towards overall success. Your success will be based on providing support to management and collaborating directly with internal employees.

What We Offer:

• Work Environment - Be a part of a collaborative environment that cultivates individual growth
• Competitive Compensation - Including an annual bonus plan, and 401k company matched up to 4%
• Flexible Benefits Plan - in effect on the first day of the month following date of hire and offers three levels of coverage to select from to meet your unique, personal needs
• Wellness Support - With 24/7 access to our Employee & Family Assistance Program

Your Responsibilities:

• Prepare and provide reports as required
• Arrange meetings, special functions and retirements as required
• Provide the CCC on a weekly basis on call
• Schedules for techs, drivers and managers
• Order all Corporate Express requirements for designated offices
• Tracking and assisting on hitting deadlines for various projects
• Demonstrate strong initiative on trouble shooting and research

Your Skills:

• Ability to multi-task and manage time effectively
• Strong decision-making and analytical skills
• Ability to work in a fast-paced environment
• Strong written and verbal communication skills
• Strong customer service skills
• Out of the box thinking

Your Experience:

• Post-secondary education, certificate program in business or a related field, or equivalent experience
• 2+ years of experience working in an administrative capacity

The expected hourly range for this position is $20.50-$24.60. Placement within range will be based on relevant experience, qualifications, and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

We are always looking for amazing candidates to join our talent community.

As a family-owned company deeply rooted in our communities, we work hard to make a difference in the places we serve. For more than 100 years, our commitment to doing good business has been grounded in our commitment to people - to our employees, to our customers, and to our communities. Our mission is focused on our continued evolution to meet the changing needs of our customers. We are devoted to being part of the solution, in providing the safe and reliable energy that our customers need, while taking concrete steps to evolve our business for the future.