Administrative & Office Coordinator

The Nagler Group; United States; On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Professional development

Collaborative environment

Growth opportunities

Job summary

The Nagler Group seeks an experienced Office Manager/Executive Assistant to join our growing team. This role blends administrative excellence with operational oversight, supporting our leadership and ensuring smooth day-to-day business operations.

The ideal candidate is organized, proactive, and capable of handling multiple priorities in a fast-paced environment. Responsibilities include coordinating executive support, managing vendor relationships, handling invoicing, and assisting with HR

Qualifications

• 3+ years of administrative, office management, or executive assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor and ability to interact professionally with clients and staff.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Reliable transportation and valid driver's license.

Responsibilities

• Provide executive and administrative support to leadership, including scheduling and meeting coordination.
• Manage office operations, vendor relations, supplies, equipment maintenance, and facilities.
• Handle accounts payable/receivable, invoicing, and financial record-keeping.
• Coordinate project scheduling, permits, and documentation as needed.
• Maintain organized filing systems (digital and physical) and ensure document accuracy.
• Manage phone, email, and client inquiries with professionalism.
• Oversee office technology and troubleshoot basic IT issues.
• Prepare reports, presentations, and business correspondence.
• Coordinate company events, meetings, and travel arrangements.
• Support HR tasks including onboarding, employee records, and benefits administration.
• Perform additional duties as needed to support business operations.

Skills

Time management

Communication

Organizational skills

Attention to detail

Professional demeanor

Independent worker

Team collaboration

Tools

Microsoft Office

CRM systems

Project management tools

QuickBooks

Job description

Perm 70000 Sep 9, 2026 $70000.00 - $75000.00

Our clientsis seeking an experienced and detail-oriented Office Manager/Executive Assistant to join our growing team. This role combines administrative excellence with operational oversight, supporting our leadership team and ensuring smooth day-to-day business operations. The ideal candidate will be organized, proactive, and skilled at managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide comprehensive executive and administrative support to leadership, including scheduling, correspondence, and meeting coordination
• Manage office operations, including vendor relationships, supplies, equipment maintenance, and facility management
• Handle accounts payable/receivable, invoicing, and financial record-keeping
• Coordinate project scheduling, permits, and documentation as needed
• Maintain organized filing systems (both digital and physical) and ensure document accuracy
• Manage phone, email, and client inquiries with professionalism and efficiency
• Oversee office technology and troubleshoot basic IT issues
• Prepare reports, presentations, and business correspondence
• Coordinate company events, meetings, and travel arrangements
• Support HR functions including onboarding, employee records, and benefits administration
• Perform additional duties as needed to support business operations

Required Qualifications

• 3+ years of administrative, office management, or executive assistant experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills with ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional demeanor and ability to interact professionally with clients and staff
• High attention to detail and accuracy
• Ability to work independently and as part of a team
• Reliable transportation and valid driver's license

Preferred Qualifications

• Experience in the construction, painting, or trades industry
• Familiarity with accounting software or bookkeeping
• Experience with project management tools or CRM systems
• Knowledge of QuickBooks or similar accounting platforms
• Experience managing customer relationships and client communications
• Bilingual capabilities (English/Spanish)

What We Offer

• Competitive salary: $65,000 - $75,000 (based on experience)
• Health insurance benefits
• Professional development opportunities
• Collaborative and supportive work environment
• Growth potential within a growing company