Front-of-House & Facilities Coordinator

Eden Recruitment Ltd; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Eden Recruitment Ltd is seeking a proactive Workplace & Facilities Coordinator for a busy Manhattan office. Based at reception, you’ll balance front-of-house duties with active facilities coordination, ensuring smooth operations and a well-presented environment.

You’ll handle supplier liaison, contractor visits, safety documentation and record-keeping, while managing multiple priorities with ownership of the workspace.

Qualifications

• Experience in a busy professional office environment.
• Strong organization and attention to detail.
• Hands-on, practical approach.
• Confident dealing with suppliers, contractors and building management.
• Understanding of workplace health and safety.
• Strong communication and front-of-house skills.
• Ability to manage several priorities at once.
• Genuine sense of ownership for the environment.

Responsibilities

• Provide a professional and welcoming front-of-house experience for employees and visitors.
• Help ensure the office is consistently well presented, organised and running smoothly.
• Coordinate day-to-day facilities requirements, maintenance and repairs.
• Liaise with building management, suppliers and external contractors.
• Arrange and oversee contractor visits, following actions through to completion.
• Monitor supplier service and flag or resolve issues where standards aren’t being met.
• Support workplace health and safety requirements, checks and documentation.
• Manage office supplies, consumables and stock levels.
• Regularly check the workplace and proactively identify anything requiring attention.
• Support meeting rooms and general office requirements.
• Maintain accurate facilities and workplace records.
• Assist with wider workplace projects and ad hoc requirements.

Skills

Front-of-house experience

Office coordination

Facilities coordination

Vendor management

Communication skills

Attention to detail

Multitasking

Health & safety understanding

Ownership mindset

Job description

Eden Recruitment Ltd is seeking a proactive Workplace & Facilities Coordinator for a busy Manhattan office. Based at reception, you’ll balance front-of-house duties with active facilities coordination, ensuring smooth operations and a well-presented environment.

You’ll handle supplier liaison, contractor visits, safety documentation and record-keeping, while managing multiple priorities with ownership of the workspace.