Workplace Coordinator

Eden Recruitment Ltd; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Eden Recruitment Ltd is seeking a proactive Workplace & Facilities Coordinator for a busy Manhattan office. Based at reception, you’ll balance front-of-house duties with active facilities coordination, ensuring smooth operations and a well-presented environment.

You’ll handle supplier liaison, contractor visits, safety documentation and record-keeping, while managing multiple priorities with ownership of the workspace.

Qualifications

• Experience in a busy professional office environment.
• Strong organization and attention to detail.
• Hands-on, practical approach.
• Confident dealing with suppliers, contractors and building management.
• Understanding of workplace health and safety.
• Strong communication and front-of-house skills.
• Ability to manage several priorities at once.
• Genuine sense of ownership for the environment.

Responsibilities

• Provide a professional and welcoming front-of-house experience for employees and visitors.
• Help ensure the office is consistently well presented, organised and running smoothly.
• Coordinate day-to-day facilities requirements, maintenance and repairs.
• Liaise with building management, suppliers and external contractors.
• Arrange and oversee contractor visits, following actions through to completion.
• Monitor supplier service and flag or resolve issues where standards aren’t being met.
• Support workplace health and safety requirements, checks and documentation.
• Manage office supplies, consumables and stock levels.
• Regularly check the workplace and proactively identify anything requiring attention.
• Support meeting rooms and general office requirements.
• Maintain accurate facilities and workplace records.
• Assist with wider workplace projects and ad hoc requirements.

Skills

Front-of-house experience

Office coordination

Facilities coordination

Vendor management

Communication skills

Attention to detail

Multitasking

Health & safety understanding

Ownership mindset

Job description

Manhattan | $60,000–$90,000 Depending on Experience | Full-Time

We’re looking for a proactive Workplace & Facilities Coordinator to join a busy, professional office environment in Manhattan.

This is a varied, hands-on position combining front-of-house responsibilities with broader workplace and facilities coordination. You’ll be based at reception, putting you at the heart of the office and ideally placed to make sure everything behind the scenes is working as it should.

From welcoming visitors and supporting the day-to-day office environment to coordinating contractors, monitoring suppliers and keeping on top of facilities requirements, this is a role for someone who notices the details and takes ownership.

The Role

• Provide a professional and welcoming front-of-house experience for employees and visitors
• Help ensure the office is consistently well presented, organised and running smoothly
• Coordinate day-to-day facilities requirements, maintenance and repairs
• Liaise with building management, suppliers and external contractors
• Arrange and oversee contractor visits, following actions through to completion
• Monitor supplier service and flag or resolve issues where standards aren’t being met
• Support workplace health and safety requirements, checks and documentation
• Manage office supplies, consumables and stock levels
• Regularly check the workplace and proactively identify anything requiring attention
• Support meeting rooms and general office requirements
• Maintain accurate facilities and workplace records
• Assist with wider workplace projects and ad hoc requirements

About You

You may already be working as a Workplace Coordinator, Facilities Coordinator, Office Coordinator or in a front-of-house position with broader responsibility for the office.

You’ll be someone who is naturally observant and proactive. You notice when something needs attention and, rather than waiting for someone else to pick it up, you take responsibility for getting it resolved.

You’ll bring

• Experience working within a busy professional office environment
• Strong organisation and attention to detail
• A practical, hands-on approach
• Confidence dealing with suppliers, contractors and building management
• An understanding of workplace health and safety
• Strong communication and front-of-house skills
• The ability to manage several priorities at once
• A genuine sense of ownership for the environment around you

The Package

$60,000–$90,000 depending on experience

The range reflects the level of experience brought to the position, and we’re open to considering candidates at different stages of their workplace and facilities career.

This is an excellent opportunity for someone who enjoys being at the centre of a busy office and wants a role offering greater exposure to workplace and facilities operations alongside front-of-house responsibility.