Front Desk & Visitor Services Coordinator

Quality Placement Authority; Chicago (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Quality Placement Authority is seeking an onsite receptionist/administrative support role in Chicago to handle visitor greeting, mail delivery coordination, and front-desk communications. The position also includes scheduling spaces, scanning and data entry, and maintaining lobby safety and cleanliness.

You will answer calls, transfer messages, and coordinate with staff to ensure smooth office operations and timely information flow.

Responsibilities

• Visitor Management: greet visitors, notify staff via Microsoft Teams when guests arrive.
• Mail deliveries: notify staff of deliveries, sort mail, coordinate interoffice.
• Communication: answer phone, transfer calls or take messages for staff.
• Schedule: manage hoteling and conference space bookings as needed.
• Clerical support: scanning, faxing, data entry, filing, supply inventory management.
• Site Safety and Maintenance: monitor access, alert staff to potential crises, keep lobby clean, enforce safety procedures.

Job description

Quality Placement Authority is seeking an onsite receptionist/administrative support role in Chicago to handle visitor greeting, mail delivery coordination, and front-desk communications. The position also includes scheduling spaces, scanning and data entry, and maintaining lobby safety and cleanliness.

You will answer calls, transfer messages, and coordinate with staff to ensure smooth office operations and timely information flow.