Front Desk & Visitor Experience Coordinator

G&M Oil Company Inc.; Huntington Beach (CA); On-site; USD 40,000 - 48,000; Full time

Job summary

G&M Oil Company Inc. is seeking an organized administrative professional to support daily office operations and front-desk activities. The role demands strong time management, excellent communication with staff at all levels, and a solid customer service background.

Proficiency with Outlook, Word and Excel is expected, along with a proactive, multi-tasking mindset. This full-time position emphasizes dependable attendance, professional demeanor, and the ability to handle routine office tasks in a

Qualifications

• High School Diploma with a minimum of 2 years’ experience in administrative work.
• Must be able to perform routine tasks daily.
• Strong customer service background; ability to handle grievance calls and communicate effectively.
• Ability to work well with all levels within the organization.
• Working knowledge of Outlook, Word, Excel, etc.
• Detailed oriented and able to meet deadlines on time.
• Self-motivated, self-starter, team oriented with the ability to multi-task.
• Willing to help attitude and pitch-in as needed.

Responsibilities

• Welcome visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate person(s) with a positive attitude.
• Answers customer grievance calls and directs them to appropriate manager.
• Informs company personnel of visitors, documents and provides visitors pass.
• Maintains safe and clean reception area by complying with procedures and regulations, including locking and unlocking the front door each day.
• Accept and distribute all mail and deliveries per company protocol.
• Maintains office kitchen supplies restocked at all times; Prepares supply order by schedule
• Manage invoice scanning and document retention processes.
• Other miscellaneous duties as requested by management.

Skills

Customer service

Time management

Communication

Multitasking

Office software

Education

High School Diploma

Tools

Outlook

Word

Excel

Job description

G&M Oil Company Inc. is seeking an organized administrative professional to support daily office operations and front-desk activities. The role demands strong time management, excellent communication with staff at all levels, and a solid customer service background.

Proficiency with Outlook, Word and Excel is expected, along with a proactive, multi-tasking mindset. This full-time position emphasizes dependable attendance, professional demeanor, and the ability to handle routine office tasks in a