Front Desk Specialist: Welcome Guests & Keep Office Running

Persons Services Corporation; Mobile (AL); On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401(k) with match

Paid time off

9 holidays annually

Job summary

Persons Services Corporation in Mobile, AL is seeking a professional Receptionist to be the first point of contact, support office operations, and assist multiple departments with administrative tasks. You will maintain a welcoming front desk, manage a multi-line phone system, process mail, and coordinate meeting spaces with attention to detail.

The ideal candidate has prior reception or customer service experience, excellent communication, strong organizational skills, and proficiency with

Qualifications

• Reception or customer service experience in a professional environment.
• Strong verbal and written communication skills.
• Professional phone manner with clear articulation and positive tone.
• Excellent organizational abilities and attention to detail.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, Teams).
• Experience with office equipment and modern phone systems.
• Ability to multi-task effectively while maintaining accuracy.
• Discretion and confidentiality in handling information.
• Embodies core values and professional representation of the company.

Responsibilities

• Greet visitors and create a positive first impression.
• Manage multi-line phone system and direct calls professionally.
• Process incoming/outgoing mail and packages with care.
• Maintain front office appearance and a professional environment.
• Coordinate meeting room schedules and prepare spaces.
• Support various departments with administrative tasks.
• Organize and maintain office supplies inventory.
• Facilitate communication between departments and external contacts.
• Support a culture of safety and exemplify core values.
• Provide administrative backup for team members as needed.

Skills

Customer service

Phone etiquette

Organization

Microsoft Office

Multitasking

Professional communication

Discretion

Team support

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Phone systems

Job description

Persons Services Corporation in Mobile, AL is seeking a professional Receptionist to be the first point of contact, support office operations, and assist multiple departments with administrative tasks. You will maintain a welcoming front desk, manage a multi-line phone system, process mail, and coordinate meeting spaces with attention to detail.

The ideal candidate has prior reception or customer service experience, excellent communication, strong organizational skills, and proficiency with