Front Desk Pro: Welcomes Visitors & Keeps Office Running

Prismhr Hire; Town of Florida (NY); On-site; USD 38,000 - 46,000; Full time

Job summary

Prismhr Hire is seeking a professional receptionist to be the first point of contact for visitors and staff in our New York office. You will manage daily administrative tasks and keep the front desk running smoothly, presenting a welcoming and organized environment.

Responsibilities include greeting guests, answering calls, scheduling, mail handling, documentation and data entry, and providing administrative support to multiple departments.

Qualifications

• Prior receptionist or front desk experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Professional demeanor and confidentiality.

Responsibilities

• Greet and assist visitors professionally.
• Answer and route phone calls promptly.
• Schedule appointments and coordinate calendars.
• Sort and distribute mail and deliveries.
• Maintain a presentable front desk area.
• Provide admin support to staff and management.
• Assist with data entry, filing, scanning, and document prep.
• Respond to general inquiries and direct requests.
• Support day-to-day office operations.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Confidentiality

Independent work

Education

High school diploma or equivalent

Tools

MS Office

Phone systems

Job description

Prismhr Hire is seeking a professional receptionist to be the first point of contact for visitors and staff in our New York office. You will manage daily administrative tasks and keep the front desk running smoothly, presenting a welcoming and organized environment.

Responsibilities include greeting guests, answering calls, scheduling, mail handling, documentation and data entry, and providing administrative support to multiple departments.