Front Desk & School Operations Assistant

Uncommon Schools; New York (NY); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Generous paid time off

Health, dental, and vision insurance

403(b) retirement savings with company

Paid holidays and extended breaks

Extensive training and development

Job summary

Uncommon Schools is seeking an Operations Assistant to be the first point of contact for students, families, teachers, vendors, and visitors. The role reports to the Director of Operations and supports a range of administrative tasks to ensure a timely, professional, and welcoming response.

You will manage information, coordinate mail and deliveries, and assist with events and visitor management. A Bachelor’s degree is preferred, and Spanish language skills are strongly preferred to serve our

Qualifications

• Ability to communicate effectively with students, families, teachers, and vendors.
• Strong organizational skills for mail, deliveries, and paperwork.
• Excellent time management and ability to meet deadlines.
• Maintain calm, professional demeanor under competing demands.
• Spanish language skills preferred to support community communication.

Responsibilities

• Serve as primary contact for constituents in person, by phone, and via email.
• Manage collection of student, personnel, and school information and track forms and fees.
• Direct vendors to delivery locations and support school events.
• Handle mail distribution and prepare school mailings.
• Maintain visitor management and provide general administrative support.

Skills

Clear communication

Interpersonal skills

Time management

Calm under pressure

Bilingual—Spanish preferred

Lift 30 lbs

Education

Bachelor’s degree preferred

Job description

Uncommon Schools is seeking an Operations Assistant to be the first point of contact for students, families, teachers, vendors, and visitors. The role reports to the Director of Operations and supports a range of administrative tasks to ensure a timely, professional, and welcoming response.

You will manage information, coordinate mail and deliveries, and assist with events and visitor management. A Bachelor’s degree is preferred, and Spanish language skills are strongly preferred to serve our