Onsite Front Desk & Operations Associate — School Admin

Hebrew Public Charter Schools; Henry (TN); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

Health coverage and premiums

Retirement match

Performance bonuses

Paid time off

Parental leave

Fertility services

Flexible spending

Job summary

Philadelphia Hebrew Public is seeking an Operations Associate to be the welcoming face of the school. You will manage the front desk, answer calls, guide families to resources, and help maintain daily operations in a fast-paced environment.

You will also support enrollment records, PowerSchool data entry, attendance initiatives, events, and onboarding, reporting to the Operations Manager. A calm, organized, and empathetic approach is essential.

Qualifications

• High school diploma or GED required; Associate’s Degree preferred.
• 3-5 years of reception, customer service, or admin support in a charter school setting preferred.
• Empathetic, patient, and culturally aware with diverse family needs in an urban school.
• Strong written and verbal communication in English; excellent interpersonal skills.

Responsibilities

• Serve as the school’s primary receptionist; warmly welcome families, students, staff, and visitors.
• Answer calls, respond to inquiries, and direct families to staff and resources.
• Maintain an organized front office and follow visitor check-in and school safety procedures.
• Create and maintain student enrollment files and supporting documents; ensure compliance.
• Enter and update student information in PowerSchool and trackers; assist attendance tracking.
• Support school events, family engagement activities, and office purchasing.
• Assist with new-hire onboarding and related documentation.

Skills

Customer service

Communication

Organization

Professionalism

Collaboration

Education

High school diploma or GED

Associate’s Degree preferred

Tools

Google Workspace

Microsoft Office

PowerSchool

Spreadsheets

Job description

Philadelphia Hebrew Public is seeking an Operations Associate to be the welcoming face of the school. You will manage the front desk, answer calls, guide families to resources, and help maintain daily operations in a fast-paced environment.

You will also support enrollment records, PowerSchool data entry, attendance initiatives, events, and onboarding, reporting to the Operations Manager. A calm, organized, and empathetic approach is essential.