Front Desk Receptionist

AppleOne Employment Services; New York (NY); On-site; USD 28,000 - 34,000; Full time

Job summary

AppleOne Employment Services is seeking a polished Front Desk Receptionist for a temp-to-hire opportunity in a fast-paced corporate office in New York, NY. You will be the first point of contact for visitors and callers, delivering a professional front desk experience and supporting daily reception and switchboard operations.

The role offers weekday hours, onsite work, and a team-oriented environment with opportunities to grow into a long-term position.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of receptionist/front desk or switchboard experience required.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Experience using multi-line telephone or switchboard systems and standard office equipment.
• Strong customer service, interpersonal, verbal, and written communication skills.
• Excellent organization, time management, and ability to manage multiple priorities in a professional office setting.

Responsibilities

• Greet visitors, issue visitor badges, maintain visitor records, and provide a professional front desk experience.
• Answer, screen, and transfer incoming calls using a multi-line switchboard system.
• Manage incoming and outgoing mail, packages, courier deliveries, and package tracking through USPS, UPS, FedEx, and other carriers.
• Monitor conference room calendars, support meeting room setup needs, and create or post room signage for scheduled meetings.
• Maintain office service areas, supplies, phone directories, speed dial lists, calendars, information boards, and automated messaging updates.
• Support administrative projects, document preparation, labeling, email inquiries, PC support, and general office tasks as assigned.

Skills

Front desk reception

Visitor services

Switchboard call handling

Microsoft Office Suite

Multi-line telephone

Customer service

Communication skills

Time management

Teamwork

Education

High school diploma or equivalent

Job description

Job Summary

We are seeking a professional Front Desk Receptionist for a temp-to-hire opportunity in a fast-paced corporate office environment in New York, NY. This role is ideal for a polished, customer-focused administrative professional who enjoys being the first point of contact for visitors, callers, and internal teams.

The Front Desk Receptionist will support daily reception, switchboard, mailroom, conference room, and general office operations. This is a strong opportunity to join a team-oriented workplace with supportive leadership, consistent weekday hours, and the potential to grow into a long-term role. The environment values professionalism, reliability, positive communication, and excellent service.

Key Responsibilities

• Greet visitors, issue visitor badges, maintain visitor records, and provide a professional front desk experience.
• Answer, screen, and transfer incoming calls using a multi-line switchboard system.
• Manage incoming and outgoing mail, packages, courier deliveries, and package tracking through USPS, UPS, FedEx, and other carriers.
• Monitor conference room calendars, support meeting room setup needs, and create or post room signage for scheduled meetings.
• Maintain office service areas, supplies, phone directories, speed dial lists, calendars, information boards, and automated messaging updates.
• Support administrative projects, document preparation, labeling, email inquiries, PC support, and general office tasks as assigned.

Compensation and Benefits

• Pay Rate: $20.42 to $25.15 per hour.
• Job Type: Temp-to-hire, 4+ month assignment.
• Schedule: Monday to Friday, 8:00 AM to 5:00 PM.
• Work Environment: Onsite.
• Location: New York, NY 10121.

Required Qualifications and Skills

• Manage front desk reception, visitor services, and switchboard call handling.
• Coordinate mailroom operations, package distribution, and courier activity.
• Support conference room scheduling, meeting signage, and office service requests.
• Provide administrative, document, email, and general office support.
• High school diploma or equivalent required.
• Minimum 1 year of receptionist, front desk, or switchboard experience required.
• Experience handling mailroom operations, package tracking, and package distribution.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience using multi-line telephone or switchboard systems and standard office equipment.
• Strong customer service, interpersonal, verbal, and written communication skills.
• Excellent organization, time management, and ability to manage multiple priorities in a professional office setting.
• Ability to work effectively in a team-oriented environment with internal stakeholders, visitors, and vendors.
• Ability to lift and move packages up to 50 pounds and stand, walk, bend, reach, and carry items as needed throughout the workday.

Preferred Qualifications

• Experience supporting corporate office operations.
• Experience coordinating meeting rooms, visitor management, and front desk procedures.
• Familiarity with scanners, iPad devices, telephones, and related office technology.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.