Office Services Associate

AppleOne Employment Services; New York (NY); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k

Sick pay

Job summary

AppleOne Employment Services is seeking an Office Service Associate for a large law firm in Midtown Manhattan. You will support front-desk operations, hospitality, and conference room management to ensure smooth client experiences.

Responsibilities include coordinating meetings, setting up conference rooms, managing coffee stations, answering phones, and assisting with workflow improvements. The role requires a HS diploma and at least one year of relevant experience, with strong communication

Qualifications

• HS Diploma or equivalent is required.
• At least 1 year of professional experience, preferably in hospitality, restaurants, housekeeping, or related field.
• Strong communication, organizational, and customer service skills.
• Detail-oriented with excellent problem-solving and multitasking abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional phone etiquette and a positive, self-motivated attitude.
• Ability to anticipate and respond to client needs.

Responsibilities

• Monitor meeting schedules and ensure conference rooms are accurately set up.
• Prepare and maintain coffee stations and assigned kitchen areas.
• Clean and reset conference rooms after meetings.
• Coordinate food and beverage orders and maintain catering supply inventory.
• Answer phones and assist with hospitality center operations.
• Communicate meeting requests, concerns, and deadlines with management and clients.
• Assist with workflow prioritization and process improvement initiatives.
• Operate basic audio/visual equipment as needed.
• Lift up to 50 lbs. with assistance available when needed.

Skills

Customer service

Communication

Organizational skills

Problem-solving

Multitasking

Independence

Team collaboration

Phone etiquette

Attention to detail

Education

High School Diploma

Job description

Large law firm located in Midtown Manhattan is currently seeking an Office Service Associate. If you have great customer service, this role might be the perfect fit for you!

Responsibilities

• Monitor meeting schedules and ensure conference rooms are accurately set up.
• Prepare and maintain coffee stations and assigned kitchen areas.
• Clean and reset conference rooms after meetings.
• Coordinate food and beverage orders and maintain catering supply inventory.
• Answer phones and assist with hospitality center operations.
• Communicate meeting requests, concerns, and deadlines with management and clients.
• Assist with workflow prioritization and process improvement initiatives.
• Operate basic audio/visual equipment as needed.
• Lift up to 50 lbs. with assistance available when needed.

Qualifications

• HS Diploma or equivalent is required.
• At least 1 year of professional experience, preferably in hospitality, restaurants, housekeeping, or a related field.
• Strong communication, organizational, and customer service skills.
• Detail-oriented with excellent problem-solving and multitasking abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional phone etiquette and a positive, self-motivated attitude.
• Ability to anticipate and respond to client needs.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

Benefits

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.