Administrative Assistant (Front Office)

Advance Services Inc.; Morgan Hill (CA); Vor Ort; USD 32.000 - 34.000; Teilzeit

Benefits dieser Stelle

Bilingual (Spanish) preferred

Zusammenfassung

Advance Services Inc. is seeking an Administrative Assistant to support daily front office operations, greet visitors, and provide clerical assistance across the company. This role is often the first point of contact for visitors and callers, requiring professionalism and discretion.

We offer daytime hours, a $23.00-$25.00 per hour range (DOE), and a bilingual Spanish preference. The position involves supporting multiple departments and maintaining a clean, safe work environment in a fast-paced

Qualifikationen

• High school diploma or equivalent required.
• Minimum 3 years of administrative or front office experience.
• Strong multitasking and organizational skills in a fast-paced environment.
• Excellent verbal and written communication.

Aufgaben

• Greet visitors and manage check-in procedures.
• Answer and route phone calls, and prioritize messages.
• Provide general clerical support (filing, copying, mail, etc.).
• Maintain office supply inventory and coordinate restocking.
• Support PowerPoint presentations and update employee boards.
• Provide cross-functional support to departments as needed.
• Maintain a clean, safe work environment following safety guidelines.

Kenntnisse

Customer service

Multitasking

Microsoft Office

Verbal & written communication

Discretion

Ausbildung

High school diploma or equivalent

Tools

MS Word

MS Excel

PowerPoint

Outlook

Jobbeschreibung

Administrative Assistant (Front Office) Position Summary We are now Hiring! We areseeking an Administrative Assistant to support daily front office operations and provide administrative assistance across the company. This role is often the first point of contact for visitors and callers, so strong customer service, professionalism, discretion, and the ability to manage changing priorities are essential.

$23.00 - $25.00(DOE) Monday thru Friday 9am to 2pm 8:30am to 5pm - Every other Friday (Payday) Bilingual - Spanish

Key Responsibilities

• Welcome and assist visitors (including candidates, vendors, and customers) and follow required check-in procedures
• Answer and route phone calls; prioritize messages and requests with good judgment
• Provide general clerical support (filing, copying, faxing, mail distribution, and administrative tasks as needed)
• Help maintain office supply inventory and coordinate restocking responsibly
• Assist with PowerPoint presentations and keep employee communication boards updated
• Provide cross-functional administrative support to departments such as Accounting, Production, Maintenance, EH&S, Legal, and FSQA
• Maintain a clean and safe work environment and follow Safety, HACCP, and GMP requirements

Qualifications

• High school diploma or equivalent required
• Minimum 3 years of experience in an Administrative Assistant or similar support role
• Strong multitasking skills and ability to stay organized in a fast-paced environment
• Excellent verbal and written communication skills and strong interpersonal skills
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Reliable, strong work ethic, and flexibility in schedule as needed
• Bilingual (Spanish) is a plus

Physical Requirements

• Prolonged sitting (up to 95%)
• Walking (approximately 10%)
• Repetitive movement (approximately 80%)

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