Front Desk & Operations Coordinator (Part-Time)

317 Main Community Music Center; Yarmouth (ME); On-site; USD 37,000 - 50,000; Part time

Benefits offered by this job

Vacation days

Paid holidays

Floating holiday

Sick days

Health insurance

403(b) plan

Staff discounts

Job summary

317 Main Community Music Center is seeking an Operations Assistant to serve as the welcoming presence at the main entrance, providing friendly front-desk service and essential administrative support to keep daily operations running smoothly.

This part-time, non-exempt role (20 hours/week) offers opportunities to assist teaching artists, manage registrations in Opus1.io, handle inquiries, coordinate facilities, and contribute to a positive student and community experience.

Qualifications

• Welcoming presence at main entrance, balancing public-facing community engagement with essential administrative support to ensure smooth daily operations and high-quality student and community experiences.

Responsibilities

• Stationed at the front desk at the main entrance of campus.
• Welcomes community members and students, answers questions about programs, and directs students to their respective studios.
• Assists teaching artists with scheduling conflicts, student communication, and changes to their availability in Opus1.io.
• Responds to the registration inbox, answers the registration phone extension, and responds to voicemail inquiries in a timely manner; assists Director of Operations with facility-related tasks.
• Regularly maintains all aspects of the Opus1.io registration system, including processing registrations, invoices, and payments; assists students with their accounts and backend settings to ensure self-booking works.
• Identifies opportunities for process improvements with the Director of Operations.

Job description

317 Main Community Music Center is seeking an Operations Assistant to serve as the welcoming presence at the main entrance, providing friendly front-desk service and essential administrative support to keep daily operations running smoothly.

This part-time, non-exempt role (20 hours/week) offers opportunities to assist teaching artists, manage registrations in Opus1.io, handle inquiries, coordinate facilities, and contribute to a positive student and community experience.