Part-Time Admin & Operations Assistant (Arts Center)

Playbill, Inc.; Baltimore (MD); Hybrid; USD 21,000 - 30,000; Part time

Job summary

The France-Merrick Performing Arts Center in Baltimore seeks a part-time Staff Assistant to support senior management with booking administration, basic accounting, and venue operations.

You will answer calls, prepare paperwork for new hires, help manage sponsorship signage and programs, assist the marketing team, and maintain organized files, ensuring a smooth operation during busy event seasons. Proficiency in Microsoft Office, especially Excel, and strong communication skills are essential.

Qualifications

• 4-year undergraduate degree in arts or business is preferred.
• Strong communication and organizational skills are essential.
• Ability to handle multiple tasks and maintain confidentiality.

Responsibilities

• Answer all incoming telephone calls and maintain the automated attendant system.
• Provide direct administrative support to the President and Vice President.
• Support the sponsorship department by administrating the location for all sponsorship signage and programs.
• Work closely with the Marketing Department to provide operational support for various initiatives.
• Prepare paperwork for new hires, terminated employees, and other employment changes.
• Keep the office organized, stocked, and tidy.
• Assist in various accounting duties.
• Assist with the ticket donation program.
• Organize, scan, and file all financial settlements.
• Perform financial data entry for each engagement and event at the venue.
• Complete expense reports for the President and Vice President.
• Perform other duties as assigned by the President and Vice President.

Skills

Cooperation

Effective communication

Teamwork

Attention to detail

Problem solving

Quality management

Education

4-year undergraduate degree in arts or business (preferred)

Tools

Microsoft Office

Microsoft Excel

Job description

The France-Merrick Performing Arts Center in Baltimore seeks a part-time Staff Assistant to support senior management with booking administration, basic accounting, and venue operations.

You will answer calls, prepare paperwork for new hires, help manage sponsorship signage and programs, assist the marketing team, and maintain organized files, ensuring a smooth operation during busy event seasons. Proficiency in Microsoft Office, especially Excel, and strong communication skills are essential.