Front Office & Operations Coordinator - Nonprofit Arts

artistsreenvisioningtomorrowinc; Peoria (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Medical insurance

Dental insurance

Vision insurance

Job summary

ART INC seeks an organized Office Manager to supervise day-to-day on-site operations at its Peoria location and provide administrative support to HR and Finance/Grant managers.

The role involves managing front-office tasks, coordinating facilities and vendor needs, and ensuring a welcoming environment for staff and visitors while supporting accurate recordkeeping and compliant processes.

Qualifications

• Three or more years of experience in office administration, front-office/reception, facilities coordination, or similar roles.
• Strong organizational ability and comfort supporting routine financial, HR, and recordkeeping processes.
• Demonstrates good judgment; approachable and professional; solid problem-solving skills; self-motivated; well organized.

Responsibilities

• Answer and route front-office calls and greet visitors.
• Manage front-office operations, facilities coordination, and vendor relationships.
• Provide HR and finance administrative support including data entry and personnel files maintenance.
• Support grant reporting and month-end close activities as directed.

Skills

Office administration

Front office management

HR admin support

Finance admin support

Customer service

Education

Bachelor’s degree

Job description

ART INC seeks an organized Office Manager to supervise day-to-day on-site operations at its Peoria location and provide administrative support to HR and Finance/Grant managers.

The role involves managing front-office tasks, coordinating facilities and vendor needs, and ensuring a welcoming environment for staff and visitors while supporting accurate recordkeeping and compliant processes.