Executive Office & Client Services Lead

Seven Counties Services; Louisville (KY); On-site; USD 38,000 - 46,000; Full time

Job summary

Seven Counties Services, based in Louisville, KY, seeks a full-time office professional to support front-desk operations and data entry across multiple systems. You may assist with medical records and a variety of administrative tasks, including filing, minutes, and reports, while coordinating with clinical and facilities teams.

The role emphasizes customer service, precise data handling in electronic systems, and collaboration across departments to ensure smooth operations.

Qualifications

• High School diploma or GED required; business schooling preferred.
• 3–4 years experience in office/clerical work with strong MS Office skills.
• Excellent verbal and written communication abilities.

Responsibilities

• Greet clients and visitors, answer phones, take and deliver messages, and check in clients.
• Enter client demographics, eligibility, and program data into information systems.
• Provide basic medical records support as needed by Health Information Management.
• Maintain and file correspondence, records, and reports for site operations.
• Perform various admin tasks, prepare requisitions, and take meeting minutes.
• Generate periodic reports and help ensure data accuracy; assist IT tasks as needed.
• Assist with daily deposit reconciliation and coordinate supply orders.
• Coordinate prescriptions with pharmacies and lab appointments and results.
• Liaise with Properties on work orders and site needs; participate in infection prevention tasks.

Skills

Office receptionist

Data entry

Verbal communication

Written communication

Education

High School or GED

Business school (up to 18 months)

Tools

Microsoft Office Suite

Job description

Seven Counties Services, based in Louisville, KY, seeks a full-time office professional to support front-desk operations and data entry across multiple systems. You may assist with medical records and a variety of administrative tasks, including filing, minutes, and reports, while coordinating with clinical and facilities teams.

The role emphasizes customer service, precise data handling in electronic systems, and collaboration across departments to ensure smooth operations.