Front Desk & Operations Coordinator

NextGenEnergyJobs; Northern (KY); Hybrid; USD 40,000 - 64,000; Full time

Job summary

NextGenEnergyJobs is seeking an organized administrative professional to provide proactive support to non-ELT leaders and teams. The role includes scheduling internal and external meetings, travel coordination, and front desk coverage to maintain a secure, professional front-of-house presence.

Responsibilities extend to managing conference room use across multiple facilities, coordinating catering for onsite events, and handling vendor management and logistics.

Qualifications

• Provide proactive administrative support to non-ELT leaders and team members.
• Manage scheduling and travel coordination for internal and external meetings.
• Oversee conference room scheduling and ensure spaces are prepared for meetings.
• Coordinate team catering, vendor management, and logistics for onsite events.

Responsibilities

• Provide proactive administrative support to non-ELT leaders and team members, including scheduling internal/external meetings, and travel coordination.
• Oversee conference room scheduling across facilities, managing conflicts, monitoring utilization, and ensuring spaces are equipped for scheduled meetings.
• Coordinate team catering for onsite meetings and events, including vendor management and setup/breakdown logistics.
• Serve as the primary front desk coverage, greeting visitors and maintaining a secure, professional front-of-house presence.
• Act as a connector across teams, aiding information flow and directing members to resources.
• Support special projects and team activities as assigned.

Skills

Scheduling

Travel coordination

Front desk

Vendor management

Interdepartmental coordination

Job description

NextGenEnergyJobs is seeking an organized administrative professional to provide proactive support to non-ELT leaders and teams. The role includes scheduling internal and external meetings, travel coordination, and front desk coverage to maintain a secure, professional front-of-house presence.

Responsibilities extend to managing conference room use across multiple facilities, coordinating catering for onsite events, and handling vendor management and logistics.