Administrative Assistant

NextGenEnergyJobs; Northern (KY); Hybrid; USD 40,000 - 64,000; Full time

Job summary

NextGenEnergyJobs is seeking an organized administrative professional to provide proactive support to non-ELT leaders and teams. The role includes scheduling internal and external meetings, travel coordination, and front desk coverage to maintain a secure, professional front-of-house presence.

Responsibilities extend to managing conference room use across multiple facilities, coordinating catering for onsite events, and handling vendor management and logistics.

Qualifications

• Provide proactive administrative support to non-ELT leaders and team members.
• Manage scheduling and travel coordination for internal and external meetings.
• Oversee conference room scheduling and ensure spaces are prepared for meetings.
• Coordinate team catering, vendor management, and logistics for onsite events.

Responsibilities

• Provide proactive administrative support to non-ELT leaders and team members, including scheduling internal/external meetings, and travel coordination.
• Oversee conference room scheduling across facilities, managing conflicts, monitoring utilization, and ensuring spaces are equipped for scheduled meetings.
• Coordinate team catering for onsite meetings and events, including vendor management and setup/breakdown logistics.
• Serve as the primary front desk coverage, greeting visitors and maintaining a secure, professional front-of-house presence.
• Act as a connector across teams, aiding information flow and directing members to resources.
• Support special projects and team activities as assigned.

Skills

Scheduling

Travel coordination

Front desk

Vendor management

Interdepartmental coordination

Job description

• Provide proactive administrative support to non-ELT leaders and team members, including scheduling internal/external meetings, and travel coordination
• Oversee conference room scheduling across facilities, managing conflicts, monitoring utilization, and ensuring spaces are equipped for scheduled meetings
• Coordinate team catering for onsite meetings, departmental events, and working lunches, including vendor management, dietary tracking, and setup/breakdown logistics
• Serve as the primary front desk coverage, greeting visitors, and maintaining a secure, professional front-of-house presence
• Serve as a connector across teams, helping facilitate information flow, answering routine operational inquiries, and directing team members to appropriate resources
• Support special projects and team activities as assigned

Requirements

• Perform activities such as stooping, climbing, typing, standing, or sitting for extended periods of time
• Dedication to safety to mitigate industrial hazards that may include heat, cold, noise, fumes, strong magnets, lead (Pb), high voltage, and cryogenics
• Willingness to travel or work required nights/weekends/on-call occasionally