Front Desk & Office Operations Specialist

Commonwealth-Fusion-Systems-5; Harvard (MA); On-site; USD 70,000 - 120,000; Full time

Benefits offered by this job

Equity

13 Company-wide Holidays

Flexible vacation days

10 sick days

Generous parental leave policy

Health, dental, and vision insurance

401(k) with employer matching

Professional growth opportunities

Team-building activities

Job summary

Commonwealth Fusion Systems is seeking a proactive Administrative Assistant to join our Office Operations team in Harvard, MA. The role provides essential administrative support to non-ELT leaders and broader business teams, keeping the office running smoothly and welcoming.

You will manage calendar and travel for internal and external meetings, oversee conference room scheduling, coordinate team catering, and serve as the front-desk liaison to visitors.

Qualifications

• High School Diploma or GED required; Associate or Bachelor’s degree preferred, or equivalent work experience.
• 2–4 years of experience in administrative support, front desk operations, or office coordination.
• Demonstrated ability to manage competing schedules and operational requests with accuracy.
• Proven reliability, strong work ethic, and ability to handle administrative matters with discretion.
• Tech-savvy with strong proficiency in Google Workspace (GCal, Docs, Sheets).
• Excellent written and verbal communication skills.

Responsibilities

• Provide proactive administrative support to non-ELT leaders and team members, including scheduling internal/external meetings, and travel coordination.
• Oversee conference room scheduling across facilities, managing conflicts, monitoring utilization, and ensuring spaces are equipped for scheduled meetings.
• Coordinate team catering for onsite meetings, departmental events, and working lunches, including vendor management, dietary tracking, and setup/breakdown logistics.
• Serve as the primary front desk coverage, greeting visitors, and maintaining a secure, professional front-of-house presence.
• Serve as a connector across teams, helping facilitate information flow, answering routine operational inquiries, and directing team members to appropriate resources.
• Support special projects and team activities as assigned.

Skills

Administrative support

Front desk operations

Schedule management

Communication

Education

High School Diploma or GED

Associate or Bachelor’s degree preferred

Tools

Google Workspace

Job description

Commonwealth Fusion Systems is seeking a proactive Administrative Assistant to join our Office Operations team in Harvard, MA. The role provides essential administrative support to non-ELT leaders and broader business teams, keeping the office running smoothly and welcoming.

You will manage calendar and travel for internal and external meetings, oversee conference room scheduling, coordinate team catering, and serve as the front-desk liaison to visitors.