Front Desk & Office Support Specialist (Entry-Level)

Barton & Loguidice; Village of Liverpool (NY); On-site; USD 32,000 - 34,000; Full time

Job summary

Barton & Loguidice, D.P.C. seeks an Office Assistant for its Syracuse, New York headquarters to provide friendly, reliable front-desk and administrative support in a busy professional environment.

The role involves reception, mail distribution, file management, and basic clerical duties using Microsoft Office, with a focus on accuracy and customer service.

This is a full-time, non-exempt position offering opportunities to contribute across the Syracuse office and grow with the team.

Qualifications

• Entry-level position; previous office, receptionist, clerical, or customer service experience is helpful but not required.
• Friendly, dependable, organized, and professional.
• Comfortable using Microsoft Office Suite (Word, Excel).
• Accurate typing, data entry, and attention to detail.
• Ability to multitask, manage time effectively, and support daily office procedures.
• Strong communication skills in person, by phone, and by email.

Responsibilities

• Assists staff with reproduction needs on projects including managing production schedules, and coordination with outside vendors.
• Receives and directs incoming calls and directs calls of a specific and general nature to the appropriate party.
• Monitors office visitor access and monitors for emergencies.
• Receives and directs visitors, clients, and applicants to the proper individual.
• Maintains daily logs for visitors and monitors sign-in/sign-out status of employees.
• Opens and closes lobby, front desk, and phones for business.
• Assist with mail distribution.
• Assist with mailing, packaging, and shipping for the Syracuse Office.
• Handles different situations, problems, and deviations in the office according to general instructions and policies from your Supervisor or the Corporate office.
• Assists with monitoring and coordinating the office supply inventory.
• Performs general clerical duties such as word processing and digital file management, as needed.
• Provides assistance to the Corporate Administrator for such tasks as: Landlord maintenance needs and cleaning service; Coordinating office luncheons, including food ordering; Miscellaneous errands for the Syracuse office.

Skills

Microsoft Office

Job description

Barton & Loguidice, D.P.C. seeks an Office Assistant for its Syracuse, New York headquarters to provide friendly, reliable front-desk and administrative support in a busy professional environment.

The role involves reception, mail distribution, file management, and basic clerical duties using Microsoft Office, with a focus on accuracy and customer service.

This is a full-time, non-exempt position offering opportunities to contribute across the Syracuse office and grow with the team.