Front Desk & Office Operations Specialist

Rividium Inc; Vienna (VA); On-site; USD 22,000 - 28,000; Full time

Job summary

RiVidium Inc. is seeking a Front Desk Receptionist to provide administrative and staff support under the direct supervision of the Human Resources Team Lead.

The role involves greeting visitors, answering phones, maintaining records, coordinating travel for Headquarters and Contractor personnel, and supporting daily office operations. Ideal candidates will be proficient in MS Office (Word, Excel, PowerPoint, Outlook) and familiar with office equipment.

Qualifications

• Proficiency in MS Office suite including Word, Excel, PowerPoint and Outlook.
• Knowledge of office management systems and records management.
• Experience with office equipment such as printers, copiers and fax machines.
• Excellent time management, attention to detail and communication skills.

Responsibilities

• Greet and direct visitors and manage office phone system.
• Maintain orderly office and records for staff and assets.
• Coordinate and maintain records for staff office space, phone numbers, extensions, company credit cards, and keys/FOBS.
• File company receipts accordingly.
• Assist with research for products, services, and product development as needed.
• Maintain the inventory of office supplies and computer software.
• Assist with vendor cost comparisons to maintain cost-effectiveness and quality.
• Complete general office duties including typing, bookkeeping, correspondence, and supplies requisition.
• Format resumes for prospective employees using company templates and guidelines.
• Coordinate travel for Headquarters and Contractor personnel.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Time management

Attention to detail

Verbal communication

Tools

Printer

Copiers

Fax machines

Job description

RiVidium Inc. is seeking a Front Desk Receptionist to provide administrative and staff support under the direct supervision of the Human Resources Team Lead.

The role involves greeting visitors, answering phones, maintaining records, coordinating travel for Headquarters and Contractor personnel, and supporting daily office operations. Ideal candidates will be proficient in MS Office (Word, Excel, PowerPoint, Outlook) and familiar with office equipment.